Urgent! [Melia Vinpearl Cam Ranh] Purchasing Executive/ Nhân Viên Thu Mua Cung Ứng

To prepare documents for purchasing and assist in preparation of all purchasing related correspondence.
Prepares and processes all purchase orders based on Purchases Requests and multiple bids.
Participated in obtaining competitive quotations for food and beverage items/all other operating supplies used by the hotel.
Assist and maintains a proper filing system for easy reference and tracing.
Maintains documentation flow between the Accounts Department, purchasing and other departments.
To participate in the market surveys of food items together with the Cost Controller, Executive Chef etc.
To assist in meeting purchasing datelines to ensure that stocks are made available to the hotel at specific times and to meet required stock levels.
To ensure full utilization of the Purchase Requisitions and Purchase Order System that has been established to safeguard hotel funds.
To provide the Receiving Dock with all documents necessary for the prompt and accurate receipt of goods.
To provide Accounts Payable with all documents and additional information necessary for the prompt and accurate processing of invoices for payment.
To maintain a close working relationship with the all the Department Heads and the F&B Cost Controller in order to minimize costs and to maintain high quality production and service.
To assist the Purchasing Manager/Supervisor by conferring with present and prospective suppliers concerning new products, substitutes discounts, reciprocal business or package deals etc. for the hotel and to discuss the same with Department Heads concerned.
To assist the Purchasing Manager by guarding against excessive purchases of supplies, by analyzing carefully all purchasing requisitions.
To assist the Cluster FC in the preparation of monthly Purchasing Report based on prices of merchandise during market surveys, comparative analysis of supplier's prices during the month and actual prices paid by the hotel for same period.
Be familiar with import procedures and documentations and approaches that may be required from local government.
To maintain up to date trace file of all pending Purchase Orders/Merchandise not delivered to Hotel.
To sign a purchasing contract with the Supplier according to the approved unit price.
To manage and control signed purchasing contracts.