[Urgent] Recruitment Officer

* Key duties and responsibilities/ Nhiệm vụ và trách nhiệm chính:
* Recruitment
- Arrange recruitment adverts on website, newspaper or other media means: draw up job profile, preparing job adverts, liaise with agencies and follow up.
- Collect and screen applications;
- Organize tests and interview for short-listed candidates;
- Conduct preliminary interviews before recommending for departments;
- Arrange last-round interviews schedule for department managers or director;
- Obtain and detail of requests for employment references
- Check credentials according to FVH policy
- Negotiate salary range with successful candidates;
- Inform applicants of job duties, working conditions, pay, benefits, and promotional opportunities;
- Prepare and send (by post office or email) thank you letters to unsuccessful candidates within 2 weeks from the date of interview results;
- Make payment to recruitment service or internal employee according to Candidate recommendation policy
- Contact candidates to sign Probationary Contract.
- Ensure that all successful candidates sign Probationary Contract.
- Inform to relevant departments before new employees start working in FV as soon as the Probationary contract is signed by the employees
- Update candidate's information in data base after 2 weeks or when having new candidates.
- Obtain and check new staff's documents submission according to FVH policy
- Timely complete recruitment schedule and plan;
- Update Recruitment report daily;
- Ensure the quality of candidates being recruited to meet company's standards.
* Preparation of contract and employment papers
- Prepare Probationary Contract for new staff
- Prepare all labor contracts, contracts for service when there is new staff, changes of significant content of the contract or when being required
- Prepare annexes to contract when there is an extension of contract term or modifications on the contract content.
- Prepare other employment decisions and certificates
* Contract Administration
- Follow up the expiry date of probationary, labour or services contract. Send notice to line manager upon the expiry date according to FVH policy
- Conduct formalities with line managers to obtain probationary/ contract-end evaluation upon the end of the contract according to FVH policies.
* Conduct formalities upon appointing, transferring, promoting and terminating staff according to FVH policies.
* Be responsible for updating information on education and experience background into HR software
* Prepare reports
- Prepare monthly salary report to C&B including all additions, changes of salary or withdrawal of allowances.
- Prepare reports of new staff, staff in probation, terminating staff or other HR-related report when being requested
- Update recruitment request report weekly
- Update recruitment status report weekly