Vendor Compliance Administrator

The Vendor Compliance Administrator provides administrative support to the Vendor Compliance team, ensuring the efficient operation of compliance activities, maintaining accurate records, and facilitating communication between vendors and compliance team members.
Responsibilities:
• Audits and Monitoring
o Administrative support to Compliance team in relation to social and regulatory provisions.
o Collect social compliance audit reports, certificates, and ensure reports are current.
o Identify compliance risks and alert compliance team of any zero tolerance findings.
o Assist in the follow up and collection of corrective actions.
o Record non-compliances, corrective actions, and evidentiary support within the audit required timeframe (JZ to review evidence).
• Risk Assessment
o Assist in collecting and checking cotton supply chain maps against CBP UFLPA entity list and Specially Designated Nationals (SDN) OFAC List.
o Alert Compliance team of any entities identified as listed against UFLPA or SDN.
o Assist in conducting a yearly factory scorecard based on timeliness of report submission, risk rating of audits, environmental protection initiatives, and transparency of manufacturing facilities. To issue a yearly Scorecard Certificates to Vendors.
o Assist in collecting Vendor Profiles and review quarterly to verify changes in Tier 1's manufacturing facilities and alert Compliance Manager to any changes.
• Documentation:
o Develop and maintain an e-filing system.
o Maintain accurate records of compliance activities such as yearly audit summaries & findings, Vendor Profiles, Supply Chain Maps, Factory Environmental Protection initiatives, Scorecards, Certificates & Wastewater permits.
o Collect and record signed Vendor Compliance and Onboarding agreements.
o Record training quiz results and issue certificates to factories who completed a yearly SGC Compliance training.
• Other Responsibilities:
o Provide information by answering questions and requests.
o Reply to email, telephone, or face to face inquiries.
o Handle multiple projects.
o Handle sensitive information in a confidential manner.
o Develop and update operational systems to make them more efficient.