Background
World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children who are marginalized and living in poverty. World Vision helps all who are in need, regardless of their religion, race, ethnicity or gender. As a child-focused organization, World Vision International in Vietnam's work focuses on children, ensuring they are protected and their basic needs are met. World Vision International in Vietnam (WVIV) has been funded by 13 support countries in Europe, Asia, the Americas, and Australia. Funding of WVIV consists of sponsorship program funding (70%) and Private Non-Sponsorship (PNS)/grants (30%). WVIV employs about 400 staff, of which 99% are Vietnamese nationals.
WVIV is operating in 25 Area Programs (AP) in 4 zones: North 1 (Dien Bien, Ha Noi, Hai Phong), North 2 (Thanh Hoa, Hung Yen, Quang Ninh), Central (Quang Nam, Quang Tri, and Da Nang), and South (Quang Ngai, Ho Chi Minh, DakNong). WVIV's AP usually focuses on one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVIV's Development Program Approach (DPA) is that AP team members are based at the district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Besides the APs, WVIV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.
The project "Empower Children with Autism or Intellectual Disability" (ECAID) is a special project aimed to enhance equal rights of children with autism or intellectual disabilities in Son Tra and Lien Chieu districts, Da Nang city, Viet Nam. From January 2025 to December 2027 (3 years), the project aims to achieve 3 main outcomes:
(1) To strengthen the voice and leadership of children with autism or intellectual disabilities in community and school in Da Nang;
(2) To enable an inclusive environment for children with autism or intellectual disabilities;
(3) To ensure effectiveness of the implementation of current policies for children with autism or intellectual disabilities and their caregivers/family members.
Purpose of Position
To assist in planning, implementing and monitoring the ACE Project activities in the assigned sites to achieve the goal, outcomes, and outputs stated in the design document.
This position also assists Finance Officer in maintaining the books of accounts and other financial records of the Project & adhering to the financial standards of World Vision financial system to ensure accountability.
Key Responsibilities
1. Support to Planning and Implementation
- Support the elaboration of project work plans and activity implementation plans;
- Support the elaboration of project procurement plans;
- Provides administrative and operation support on implementation of project activities;
- Follow-up, on a daily basis, with project partners, to guarantee smooth implementation of the project;
- Supports project-related travel and accommodation arrangements;
- Perform any other tasks assigned by the Project Manager.
2. Support to Monitoring and Reporting
- Provide frequent monitor to project activities at field;
- Support the timely preparation and submission of activity reports, records, minutes, and any other required project reports;
- Maintain up-to-date files and records of project documentation;
3. Support to Financial Policy Compliance
- Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.
- The project team is assisted in verifying quotations, procurement, service supply contracts for project-related activity.
- Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation to ensure consistency with WV's Policy and donor requirements.
- The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.
- Provide frequent inventory of project assets and maintain project inventory logbook.
- Establish and maintain filing system of key documents.
- Maintain all financial and other records required for audit purposes,
