Admin Assistant (6-month Contract)

Mức độ phù hợp và xếp hạng của bạn so với ứng viên khác như thế nào?
About the Role
We are looking for a proactive and detail-oriented Admin Assistant to support the smooth
day-to-day operation of our office.
This is a hands-on, on-site support role covering office administration, basic HR, expense administration, employee support, and event/logistics coordination. The Admin Assistant will work closely with the Office Manager and gain practical experience in a professional, international working environment.
Key Responsibilities
1. Office Administration & Operations
●​ Welcome and assist employees, guests, and visitors professionally.
●​ Support daily in-office administration and workplace organization.
●​ Assist with ordering and monitoring office supplies, food & beverages, and other office
necessities.
●​ Coordinate with service providers, vendors as instructed by the Office Manager.
●​ Assist with following up on office maintenance and repairs.
●​ Help ensure the office remains clean, organized, and well-equipped.
●​ Receive and send mail and courier items as required.
2. Finance & Expense Administration
●​ Assist with collecting, organizing, and maintaining hard-copy documents such as
invoices, receipts, and supporting documents on-site at the office.
●​ Assist with entering office-related expenses into the expense tracking sheet.
3. HR & Employee Administrative Support
●​ Support recruitment administration, including interview preparation and on-site
arrangements, as well as candidate communication when required.
●​ Assist with preparing onboarding materials and ensuring workstations are ready for new
employees.
●​ Assist with maintaining relevant employee administrative documents and records.
4. Events, Meetings & Logistics
●​ Assist in organizing team activities and internal events.
●​ Support meeting and board-visit logistics, including restaurant bookings, catering,
materials, room setup, and participant coordination.
5. Other Administrative Support
●​ Handle ad-hoc administrative tasks as assigned.
●​ Maintain confidentiality when handling company, employee, and financial information.