Admin Coordinator (7-month)

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- Payment process for all costs through CBRE invoices and Managing agent. Creating supporting documents and getting approval.
- Raise PO for client services included stationery, translation and other equipment. Check open PO report and follow up with vendors for invoices submission.
- Manage stock and arrange ordering stationery, battery, forms, letterheads, envelopes, name cards & invoice forms. Follow up with vendors on the delivery schedule, check the products received and deliver to end users or supervise when delivery man arranges stuffs.
- Arrange archiving services/retrieval upon department's request
- Arrange and supervise tea ladies to control pantry consumption, monitor in tracking file, monthly seeking approval and place order.
- Send registration letters to management board to register new staff's bike, make new replacement card for the lost one, and cancel parking card of resigned staff. Pick up new cards and deliver them to users. Check the status of card, check monthly parking report.
- Arrange quarterly pest control/general cleaning/shampoo carpet, register with LL and supervise vendor. Receive invoices to check and process payment.
- Coordinate with Building Management for any issue to happen, and solve some complaints from clients.
- Identifying potential hazards associated with task or workplace and accessing their potential impact.
- Continuously monitoring safety practices and reporting any incidents or areas for improvement.
- Support other admin tasks when required.
- Back up for Receptionist if needed.