Admin Executive

• Administrative support to office such as document filing, support presentation preparation, translation Vietnamese/English, appointment management etc.
• Support travel arrangements for employees' business trip (local & overseas) including visas, hotel bookings, itineraries and local transportation
• Organizational support to the meetings: preparation of agendas, invitations, booking of meeting rooms, communications, consolidate meeting minutes
• Support visit preparation for customer to plant
• Manage and assist Expat in related matters such as securing of work visas and permits, housing, drivers, schools and local living matters
• Monitoring of office supplies including stationeries, PPE (control inventory, purchase request etc.)
• Expat's driver management: task arrangement, contract, checking all related papers and cost
• Support on company events, e.g. Annual dinner
• Verify and ensure all invoices are recorded accurately
• Handle petty cash and monthly staff expenses claim
• Other administrative duties as assigned by the supervisor