Administrative Assistant

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Job Summary
ARKRAY is a health care company based in Japan with its products being sold in more than 80 countries all over the world. ARKRAY is still in the stage of fast-moving growth, especially in Asia. That is why ARKRAY has decided to launch a direct business in Vietnam and is now looking for an experienced Administrative Assistant for our Hanoi office, who can help us get acclimated to the business culture and customs of Vietnam. This candidate will work closely with the General Director of Vietnam to ensure that the proper administrative systems are set up and that our day-to-day operations run smoothly.
Responsibilities
- Mainly logistics management, accounting work, secretarial work, order procedures and general affairs
- Work with logistics companies to prepare documents and information necessary for the import process.
- Actively communicating with distributors regarding stocks as the first point of contact.
- Secretarial work for General Director
- Order acceptance procedure (order acceptance, order, invoice issuance, payment confirmation, packing/ delivery, courier arrangement, inventory management)
- General affairs (telephone processing, luggage transmission/reception, equipment management, item inventory management, email transmission/reception, attendance management, handling social insurance setup, etc.)
- Accounting operations support (contact with the head office in Japan and Group companies in other countries, contact with the accounting office, classification of expenses and items, issuance of checks)
- Scanning tender documentations (few hundred pages), stamping them and prepare basic documents.