Asisstant to CTO (Project Cordinator)

Working Location: Phu Nhuan, Ho Chi Minh City
Working Schedule: Monday - Friday (9:00 - 18:00)
Personal Assistant (PA) - Tech Experience
About the Role
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to provide comprehensive executive support to the Chief Growth Officer (CGO). This role is responsible for managing the CGO's daily operations, coordinating cross-functional communication, driving execution of strategic initiatives, and ensuring seamless collaboration within the CGO Office and across the organization.
Key Responsibilities
A. Executive Administration & Schedule Management
Manage the CGO's calendar, prioritize appointments, and resolve scheduling conflicts.
Prepare meeting materials and briefing notes for key meetings.
Manage emails, correspondence, and business travel arrangements.
Delegate appropriate administrative tasks to the Junior PA and oversee the quality of deliverables.
B. CGO Office Operations & Coordination
Serve as the primary coordination point between the CGO and members of the CGO Office.
Communicate the CGO's priorities, instructions, and action items to the appropriate stakeholders.
Consolidate information and reports from departments before submission to the CGO.
Conduct regular alignment with the Enablement Director/Manager to ensure consistent operations within the CGO Office.
C. Stakeholder Management & Progress Tracking (Internal & Cross-functional)
Internal Coordination (CGO Office)
Develop and maintain a tracking system for all tasks assigned by the CGO to members of the CGO Office.
Proactively follow up on task progress, monitor approaching or overdue deadlines, and provide regular status updates to the CGO, including:
On schedule
At risk of delay
Overdue
Cross-functional Coordination
Act as the primary point of contact when the CGO collaborates with other departments such as HR, Finance, Legal, IT, CTO Office, Business Success (CS), and other business units.
Coordinate with Executive Assistants (EAs) of other C-level executives to arrange cross-functional meetings and ensure smooth communication.
Track requests and action items initiated by the CGO that require follow-up from other departments.
Relationship Management
Build and maintain effective working relationships with stakeholders at all levels, from CGO Office team members to Executive Assistants of other C-level leaders.
Drive progress and collaboration through credibility, trust, and strong interpersonal relationships rather than relying solely on formal authority.
D. Executive Alignment & Action Item Management
Work closely with the CGO immediately after meetings, especially Board of Directors (BOD) meetings, to capture key decisions and directions.
Translate discussions, including verbal or informal instructions, into clear and actionable tasks with defined owners and deadlines.
Assign action items to the appropriate individuals or departments and maintain them within the task tracking system.
Job Requirements
Experience
3-7+ years of experience as an Executive Assistant, Personal Assistant, or similar executive support role.
Experience supporting C-level executives or working in a highly cross-functional environment is strongly preferred.
Project Management experience (PM, PMO, or relevant certifications) is a strong advantage.
Previous experience leading, mentoring, or supervising another assistant is an advantage, as this role oversees a Junior PA.
Qualifications & Skills
Fluent in both Vietnamese and English.
Excellent organizational, planning, and time management skills with the ability to manage multiple priorities simultaneously.
Strong stakeholder and relationship management skills, with the ability to build trust and influence without formal authority.
Strong active listening skills and the ability to translate informal discussions into clear, actionable tasks.
Excellent communication skills with the ability to follow up assertively while maintaining positive working relationships.
Highly proactive, detail-oriented, and capable of working independently in a fast-paced environment.
Benefits:
Attractive Salary
MacBook and additional working-support devices provided on demand.
100% salary in probation + Competitive long- term salary package + performance bonus. 13th-month salary + Lì xì + Review performance and salary every release milestone.
5-star Company trip + Monthly Team building
Birthday bonus + Snacks and drinks lounge. Sport clubs (Console, Badminton, Soccer, Archery, ...), etc...
Interview process:
2 rounds at office