Assistant Property Accountant

Purpose of Position:
Responsibility for all aspects of Financial and Management Accounting for the portfolio of commercial property assets, including for ownership entities,
property management company and some assistance with our associated wholesale company (payroll mainly).
Specific accountabilities / tasks performed / KPIs:
Financial Management (Accounts Payable)
• Inputting invoices
• Processing payments
• Ensure all internal control procedures are adhered to
• Bank Reconciliations & maintaining Trust Account
• Invoices are paid at the due time and processes are in place to minimise errors
Financial Management (Accounts Receivable)
• Processing monthly rent roll including rental reviews
• Tenant correspondence for increases in rent
• Issuing monthly rental invoices
• Issuing outgoings and additional charge invoices
• Annual outgoings reconciliations
• Arrears management
• Monthly management reporting and variance analysis
• Half yearly forecasts and yearly budgets
• CAPEX and OPEX reporting
• Rental invoices accurately reflect leases
• Arrears supervision
• Outgoings reconciliations reflect leases without error
• Accurate reporting
Financial Analytics
• Routine (monthly) forecasting of both income and expenses on a property by property basis
• Routine analysis as required by the bank, including calculation of portfolio net income and ICR
• Analysis of leasing and property strategies
• Asset Manager is satisfied that forecasts are being completed regularly and accurately
• Bank is satisfied with regular compliance documents
• Asset Manager can make quick, informed decisions on leasing deals and property sub-division strategies.
Relationship Management
• Tenant correspondence regarding outgoings reconciliations and other charges
• Tenant & external landlord liaison regarding issued invoices/queries
• Maintaining a positive relationship with tenants, contractors, suppliers and landlords
• Working closely with the Facilities Manager and other team members to ensure they are kept up to date with all financial matters and ensuring that expenditure is within budget
• Act as a point of contact for all audit/outgoings/invoicing queries
• Tenants, landlords and external stakeholders are satisfied with financial reports
• Positive working relationship with internal team members
Lease Administration
• Ensuring all legal aspects of tenancy leases recorded and processed in accordance with established systems
• Internal systems accurately reflects each lease and invoices accurately reflect legal lease liabilities
Process improvement
• Streamline accrual request and expense review processes
• Other processes are improved to create efficiency and reliability in team performance
• Improved efficiency within the Accounting function
General & Additional knowledge
• Ad-hoc support for additional finance members, activities
• Coverage across related group company accounting functions, as required (Jet Technologies)
• Management of payroll function for employees of all entities (NMBE, Intera and Jet Technologies)
• Concierge desk coverage assisting with queries as a representative of Intera Group - on an ad-hoc basis