Job Objective
Manage
purchasing activities for local and overseas materials to ensure timely delivery, required quality, competitive pricing, and smooth operations through effective supplier management and cross-functional coordination.
1. Purchasing Operations
Receive purchase requisitions from MC team and other departments such as Production, Merchandising, Warehouse, and Maintenance.
Prepare purchase orders for overseas and local materials.
Obtain approval signatures for purchase orders.
Follow up on goods receipt to ensure on-time delivery, correct quantity, and required quality.
Ensure delivery schedules and product quality meet the requirements of MC, Planning, and other departments.
Complete payment procedures at the end of each month.
2. Supplier Management & Negotiation
Source and negotiate with suppliers to achieve cost-saving targets and budget optimization.
Update and negotiate prices regularly to achieve monthly cost reduction targets.
Check, update, and provide timely feedback to suppliers regarding product quality issues.
Monitor supplier performance and conduct quality and delivery evaluations.
Periodically evaluate suppliers and report the results to management.
3. Order & Material Follow-up
Track sample orders for the Merchandising team to ensure timely delivery.
Update and report material status upon request from the Planning and Merchandising teams.
Proactively and promptly resolve issues related to received goods to avoid interruptions to operational plans.
4. Reporting & Documentation
Prepare monthly purchasing reports and highlight any abnormalities if necessary.
Update prices for each order and report to the Costing team and Finance department monthly.
Review declared contracts at the end of the month and submit them to the Shipping department.
