Coordinator | Thư ký Bộ phận

Position Summary
The Coordinator / Department Secretary provides administrative and coordination support to ensure the smooth daily operation of the department. This role is responsible for handling documentation, scheduling, communication, reporting, and follow-up tasks while maintaining professional confidentiality and organizational efficiency.
Key Responsibilities
Administrative Support
Provide full administrative and secretarial support to the department.
Prepare letters, memos, reports, presentations, and other documents.
Maintain proper filing systems for both physical and electronic records.
Handle incoming and outgoing correspondence, emails, and phone calls.
Manage office supplies and departmental stationery requests.
Coordination & Communication
Coordinate meetings, appointments, and departmental schedules.
Prepare meeting agendas, take minutes, and follow up on action items.
Liaise with other departments to ensure smooth communication and task completion.
Assist in organizing departmental activities, trainings, and events.
Reporting & Documentation
Prepare monthly reports, attendance records, and departmental trackers.
Ensure documents are updated, accurate, and submitted on time.
Support budget tracking, purchase requests, and invoice processing when required.
Maintain confidential employee and operational information.
Operational Support
Assist the department head in daily operational coordination.
Follow up on pending tasks and deadlines with team members.
Support onboarding arrangements for new team members if applicable.
Ensure compliance with company policies and procedures.