Culinary Administrative Assistant - Park Hyatt Phu Quoc

Provides administrative support to Executive Chef; ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
Locates and attaches appropriate file correspondence to be answered by Executive Chef.
Types, files, and upkeeps all private and confidential matters related to the department.
Sets up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that enables quick retrieval; ensures all files are kept up-to-date at all times.
Prepares the relevant materials for all meetings attended by Executive Chef: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.
Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
Makes copies of correspondence or other printed matters.
Prepares outgoing mail.
Types, takes dictation and minutes, draft letters, files and traces and composes correspondence.
Monitors and maintains the proper appearance of the office area.
Reads and routes incoming mail and outgoing correspondences.
Handles outgoing mails by courier.
Ensures travel authorization forms are fully completed and signed by the respective executive before handing over to the Director of Finance for signature.
Handles monthly requisition of stationeries/general and dry goods stores.
Checks and updates employees' attendance records for Division Heads approval and obtain individual employee's signature before forwarding it to Human Resources/Accounting.