Customs Declarant (Chuyên Viên Khai Báo Hải Quan) (Ho Chi Minh City)

ABOUT THE ROLE
As a Customs Declarant, you will be responsible for preparing and filing customs declarations on the VNACCS/VCIS electronic system. You will ensure every filing is accurate, complete, timely, and fully compliant with Vietnamese customs regulations.
This is a hands-on operational role suited for experienced customs practitioners who thrive in a fast-paced, accuracy-driven environment. You will handle complex commodity groups including pharmaceuticals, medical devices, high-tech electronics, FMCG, and other regulated products for diverse company types: Trading, Export Processing, Export Production, etc.
Working Location: 8th Floor, Etown 5 Building, No. 364 Cong Hoa Street, Tan Binh Ward, Ho Chi Minh City
KEY RESPONSIBILITIES
Declaration Preparation & Filing
• Contribute to designing and improving declaration and related processes
• Communicate with client operations teams and freight operations to obtain required shipping documents and resolve discrepancies
• Review shipping documents and related licenses for accuracy and completeness
• Perform HS code classifications (where required)
• Prepare supporting documentation for commodity regulation requirements (e.g., synchronization registry, quality inspection filings, etc.)
• Prepare and file customs declarations on the VNACCS/VCIS electronic system
• Coordinate with field teams for physical inspection and timely clearance at ports, airports, and warehouses
• Liaise with Transportation team for timely pick-up/delivery upon clearance
• Ensure timely and accurate data entry and reporting in operational systems
Compliance Screening & Quality Control
• Conduct ongoing regulatory research and monitor regulatory changes
• Screen commodity policies, import/export restrictions, and licensing requirements before proceeding with declaration
• Follow the established 2-layer verification process
• Conduct required self-audits on completed declarations to ensure accuracy and compliance
Document Management & Audit Readiness
• Maintain organized, audit-ready declaration files for post-clearance retention requirement
• Ensure all supporting documents are properly filed and traceable for each declaration
• Respond to customs queries, post-clearance inspections, and audit requests as directed
• Report to Declaration Manager on daily workload status, processing progress, and any issues requiring escalation