EHS Associate Manager

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PURPOSE
Partner with the EHSS Manager to develop and execute a risk-based EHS improvement agenda, while independently leading assigned safety, occupational health and security activities. Build department ownership, strengthen critical risk controls and team capability, and turn legal and PVM requirements into measurable, sustainable improvements that support business continuity.
AREAS OF RESPONSIBILITY
1. STRATEGY, POLICIES, STANDARDS & PROCEDURES
• Responsible for translating, executing PVM EHS strategies in the facility to ensure compliance with Local Regulations & PVM EHS standards
• Co-develop a rolling three-year EHS improvement roadmap and an annual delivery plan with the EHSS Manager. Prioritize critical exposures and system gaps; define owners, milestones, budgets and expected outcomes. Review progress and adapt priorities to business changes.
• Active participation in or lead identified EHS Projects and programs.
• Periodically analyses & interpret safety events, KPI performance, & trends to advise relevant stakeholders on how to mitigate the risk including their root causes and other relevant factors.
2. RISK ASSESSMENT
• Advises risk assessment process based on local laws and regulations and global requirement.
• Build supervisor and department owner capability in risk assessment, HOP-based learning, critical control verification and CAPA. Embed these practices in LOS/Gemba and assess their quality, alongside development plans and backup capability for the EHS team.
• Coordinate risk assessments, JSA and LMRA with department owners; maintain the risk register and prioritize controls based on risk severity and the hierarchy of controls. Review assessments when equipment, materials, work methods or operating conditions change.
• Maintain a prioritized high-risk action tracker; agree owners and deadlines, verify interim controls and escalate overdue or ineffective actions to the SHE Manager and relevant department leaders.
• Responsible for the implementation of OPEX and CAPEX projects to improve working conditions & environment following PVM 8 Life Saving Rules.
3. SAFETY COMPLIANCE
• Maintain the assigned legal register, compliance calendar and permit/certification tracker. Coordinate statutory reports, inspections and equipment safety inspections with responsible departments and providers; escalate compliance gaps promptly.
• Keep EHS procedures, instructions and assigned Global systems, including BLUE and Chemrade where applicable, accurate and current. Translate requirements into clear, practical controls for departments.
• Lead assigned ISO 45001 activities and coordinate ISO 14001 with the Environment/Sustainability team. Lead EHS Framework self-assessments and evidence validation, coach element owners, coordinate audits and verify that priority gaps are effectively closed.
4. SAFETY CULTURE AND BEHAVIORAL SAFETY
• Lead Safety Months and practical campaigns linked to priority risks. Integrate HOP, shift safety moments, LMRA, SpeakUp and peer reminders into daily operations and LOS/Gemba routines.
• Coach supervisors and safety champions/ambassadors to recognize hazards, understand work as performed, remove barriers to safe work and take ownership of risk assessments and improvement actions. Encourage open reporting and timely feedback.
• Organizes safety games: build safety knowledge and safety culture.
• Communicates safety principles and safety behaviors on a regular basis.
5. SAFETY TRAINING
• Maintain a role-based EHS training matrix and deliver induction, refresher and task-specific training for employees, agency workers, contractors and relevant visitors. Coordinate required statutory training with qualified providers.
• Adapt Group training into practical Vietnamese materials and verify understanding and application through demonstrations, observations and coaching; maintain complete training and competency records.
• Act as a professional safety trainer by defining and delivering necessary training for local team
6. TPM AND CONTINUOUS IMPROVEMENT
• Contributes to TPM by being a pillar leader of Safety pillar
• Prepare accurate, timely EHS reports and dashboards with risk trends, action progress and clear recommendations. Support Safety pillar/TPM activities and practical Kaizen projects that improve risk control and working conditions.
7. SAFETY REPORTING & INVESTIGATION/ BÁO CÁO VÀ ĐIỀU TRA AN TOÀN
• Executes EHS compliance registrations, reporting to the government on time in full. Consolidates SHE reports (weekly, monthly...) and submit them to Management team
• Coordinate timely reporting and investigation of injuries, first-aid cases, near misses and other EHS incidents. Identify immediate causes, underlying system factors and work conditions using appropriate investigation methods and HOP principles.
• Agree corrective and preventive actions with owners; track completion, verify effectiveness and share applicable lessons across areas. Analyze recurring events, especially hand injuries and high-potential incidents, to guide prevention.
8. FIRE SAFETY & EMERGENCY READINESS
• Maintain emergency response plans and coordinate fire, evacuation, chemical spill, high risk activity rescue scenario and medical drills. Assess readiness, review drill performance and follow up improvement actions with the emergency response team.
• Coordinate inspection, testing and maintenance of fire and emergency systems with related department and service providers. Verify records and operating readiness, escalate defects and arrange interim precautions with relevant owners.
9. SAFE OPERATIONS
• Work as an advisor/consultant on SHE policies and standards to ensure regulatory applicability.
• Establish an agreed field verification program for critical controls, with P&M. Define what effective controls look like, verify actual practice and resolve recurring failures. Prioritize machine safety, hazardous energy, minor interventions and CMR exposure.
• Review EHS requirements for new or modified equipment and facilities through design reviews, MOC and pre-startup safety checks
• Advises employees, supervisors, and management team on safe work practices and potential hazards.
• Drive implementation and field verification of the 8 Life Saving Rules, machine guarding and interlocks, LOTOTO, minor intervention controls, work at height, electrical safety, confined space entry, contractor/PTW controls and forklift-pedestrian segregation.
10. HEALTH MANAGEMENT
• Coordinate workplace exposure monitoring and improvements for noise, heat, lighting, dust, chemicals and ergonomics. Follow up required health surveillance and occupational disease prevention with the clinic and qualified providers.
• Supervise clinic activities, first-aid readiness, emergency medical arrangements and health communications, while respecting clinical responsibilities and employee confidentiality.
11. Security management
• Review site security risks and procedures; supervise assigned security service performance, guard training, visitor/contractor access and incident response.
• Monitoring security performance: tracking security incidents and analyzing trends to identify patterns and potential areas of weakness.
• Managing security personnel: training and supervising security staff.
• Managing the security and fire prevention systems such: access control, CCTV, PA, fire pump & alarm system..
12. ORGANIZATION AND PEOPLE MANAGEMENT
• Set clear priorities and responsibilities for assigned team members; coach, review performance and develop practical EHS capability. Maintain coverage and handover for routine activities and urgent issues.
• Independently lead assigned cross-functional EHS initiatives and represent the EHSS Manager in designated meetings or activities within delegated authority. Present risks, recommendations and resource needs to site leaders and Global EHS; escalate unresolved issues and decisions beyond authority.