Executive Assistant to CEO (Real Estate & Construction, Remote)

* Job Summary
We are seeking a highly adaptable and proactive Executive Assistant to support a CEO who oversees multiple companies in the real estate and construction sectors. Each company has a modest workload, so the role involves handling a variety of tasks across several entities, including administrative support, HR coordination, recruitment, training tasks, and real estate/construction-related activities. This is a remote full-time position requiring excellent communication skills, strong organization, and flexibility to support the CEO when needed.
* Key Responsibilities
1. Multi-Company Executive Support
Support the CEO in daily tasks across 4+ companies in the real estate and construction industries.
Handle small but diverse workloads from each business.
Coordinate communication and workflows between the CEO and multiple teams.
2. Administrative & Operational Support
Manage schedules, meetings, and travel arrangements for the CEO.
Prepare presentations, reports, proposals, meeting minutes, and internal documents.
Conduct research to support real estate and construction business decisions.
3. HR, Recruitment & Training
Assist with job postings, candidate screening, and interview coordination.
Support onboarding and basic HR-related tasks.
Coordinate internal training and development activities.
4. Real Estate & Construction Support
Assist in organizing project documents, contracts, and compliance materials.
Communicate with supplieds
Track project updates and compile progress reports.
5. AI & Productivity Tools
Use ChatGPT and other AI tools for drafting, summarizing, research, and workflow improvement.
Recommend digital tools to increase productivity.
6. General Duties
Perform any tasks assigned by the CEO across his companies.
Maintain strict confidentiality and professionalism.
* Working Hours
8:00 AM - 5:00 PM (Monday - Friday), Central Time (CT)
8:00 AM - 12:00 PM (Saturday), Central Time (CT)
When daytime support is needed in Vietnam time, tasks must be completed during the day, and compensatory time off will be provided.
Must be able to work occasional night shifts aligned with U.S. Central Time Zone, depending on CEO requirements.
* What We Offer
Full remote work - flexibility to work from anywhere.
A professional and supportive working environment.
Annual domestic travel opportunities (starting from Year 2).
Compensation:
Base salary: 20,000,000 VND
Bonus: typically 25,000,000 - 40,000,000 VND/month
13th-month salary
* What We Do Not Provide
Holidays follow the company's internal schedule.
No support for personal tax or insurance.
* Male, under 30 years old.