Executive Assistant

CÔNG TY TNHH BHNT CHUBB LIFE VIỆT NAM

Hết hạn: 13/10/2023

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We are looking for an Executive Assistant to proactively perform a variety of administrative tasks and support our company's Senior Executives.

Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. The ability to interact with staff (at all levels) in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

Requirements and Skills

Work experience as an Executive Assistant or Personal Assistant
Outstanding organizational and time management skills
Handling incoming and outgoing phone calls, emails, and correspondence executives
Organizing executives daily schedule and meetings, including booking meeting rooms as required
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
Excellent verbal and written communications skills
Excellent MS Office knowledge
Attention to detail & ability to multitask
Interpersonal skills

Qualifications

Bachelor's or equivalent education and experience required
5+ years Executive Administrative experience, preferably in a corporate environment
Excellent written and oral communication skills
Excellent interpersonal skills and ability to interact with all levels of personnel
Advanced Knowledge of Microsoft Office Suite of products (Excel, PowerPoint, Word, Outlook) required
Demonstrate ability to multi-task and work with little supervision to ensure work is completed within deadlines
High degree of professionalism
Demonstrate superior attention to detail and accuracy in results
Display ability to take initiative and foresight to anticipate needs
Strong time management, planning, organizational, and analytical skills
Proven ability in planning, prioritizing, and organizing

Responsibilities

Provide daily executive administrative support to Senior Executive(s) including answering phones, drafting, and responding to emails, scheduling meetings, managing the calendar, and arranging travel
Act as the point of contact among executives, employees, clients and other external partners
Coordinate and manage Senior Executive(s) calendar with an understanding of when to raise items as a priority as well as ensuring materials for meetings are available and accessible in advance of events
Arrange US/international travel, accommodations and process related travel and expense accounts. Provide Senior executives with the proper documents required for travel
Organize and coordinate events for broker/clients such as CIAB, Golf Outings, US Open, and other broker/client events.
Organization and execution of yearly CTR off-site team meeting
Undertake special projects requiring a high degree of confidentiality and accuracy
Communicate effectively with senior executives and their assistants as well as internal associates and external clients
Ability to be accessible outside of business hours to address priority or emergency items as needed
Provide backup support to Global Executive Assistant
Managing the executive's calendar, including booking appointments and prioritizing the most sensitive matters
Draft, review and send internal/external communications on behalf of company executive(s)
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

EEO Statement

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion,and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin,ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law.Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliationagainst any individual who reports discrimination or harassment.

Thông tin chung

Ngày hết hạn: 13/10/2023
Thu nhập: Thỏa thuận

Giới thiệu công ty

Chubb là tập đoàn bảo hiểm hàng đầu thế giới. Hoạt động tại 54 quốc gia và các vùng lãnh thổ trên toàn cầu, Tập đoàn Chubb cung cấp các dịch vụ bảo hiểm tài sản doanh nghiệp và cá nhân, bảo hiểm tai nạn cá nhân và bảo hiểm y tế bổ sung, tái bảo hiểm và bảo hiểm nhân thọ cho các đối tượng khách hàng đa dạng. Là một tập đoàn chuyên cung cấp dịch vụ bảo hiểm, chúng tôi đánh giá và quản lý rủi ro với sự am hiểu và tính kỷ luật. Chúng tôi thực hiện hoạt động bồi thường bảo hiểm một cách công bằng và ...

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