Executive - Sales Support

General Summary:
The Executive - Sales Support is responsible to assist the General Manager - Regional Office in sales support, and office administration work in Ho Chi Minh Office.
Principal Responsibilities:
• Assist & support General Manager in making quotation, draft contracts & following up.
• Identify & develop new customers including consultants, developers, dealers.
• Prepare Weekly Sales Activity & Quotation Reports to reporting manager.
• To liaise and coordinate with internal and external parties (sales dept, production, freight forwarders, clearance agents etc) to ensure smooth running of daily operations in for Equipment Sales & Servicing Sales.
• To perform physical import shipment from Factories / local delivery coordination.
• To prepare pre and post documentation preparation for shipment.
• To coordinate with production scheduler, loading team and sales team for finished goods delivery/shipment.
• To perform system updating and report preparation (forecast report, sales report; stock report, shipment data report, etc)
• To ensure the billings to Customers are correct then to submit to accounts dept on weekly basis.
• To submit weekly updates on the sales invoices for monitoring purpose.
• To consolidate & verify vendors invoice for payment issuance.
• To help quote & follow up spare parts sales internally & externally if need.
• To coordinate with Service Team on schedules, spare parts, tools & materials purchase.
• To submit weekly updates on the service completion.
• To assist on Account & HR related matters whenever necessary
• Any other duties assigned by General Manager.
• The company may at any time, deemed necessary, add or amend any of these job responsibilities.