[FASHION RETAIL] PROCUREMENT SUPERVISOR

Ensure efficient and compliant procurement operations for all internal departments across the retail store chains. Manage vendor relationships, control costs, process payments, and support store openings and maintenance initiatives. Maintain service quality standards while optimizing procurement processes and reducing operational expenses.
1. PROCUREMENT & SUPPLIES MANAGEMENT
• Consolidate and process all non-commercial procurement requests from internal departments (Stores, Office, Operations).
• Source, evaluate, and manage vendor relationships for cost competitiveness and service quality.
• Prepare and submit contracts, quotations, and purchase orders for management approval.
• Procure and follow up on monthly orders (stationery, utility, office supplies and other non-commercial orders from stores) and expedite delivery as per timelines.
• Coordinate with Project, IT for devices, equipment procurement and maintenance.
• Maintain vendor database and performance monitoring for reliability and quality assurance.
• Coordinate with vendors regarding warranty issues, returns, and service recovery.
2. PAYMENT PROCESSING & FINANCIAL MANAGEMENT
• Manage payment documentation and plan settlement of invoices in accordance with vendor agreements and PO creation using SAP.
• Ensure all payment requests are processed on time and comply with Procurement SOP.
• Track and reconcile monthly payments (store utilities, phone charges, water, stationery, NSO purchases).
• Monitor and control procurement budgets to optimize cost management.
3. NEW STORE OPENING SUPPORT
• Source equipment, fixtures, supplies, and IT infrastructure needed for store launch.
• Manage delivery schedules and installation coordination for new store openings.
• Collaborate with the Marketing team to coordinate procurement requirements for printing materials, promotional items, and other marketing-related activities to support new store openings.
• Partner with the Operations and Store teams to ensure all procurement needs are met for seamless opening.
4. COMPLIANCE & OPERATIONAL EXCELLENCE
• Ensure all procurement activities comply with company policies and legal requirements.
• Monitor vendor compliance with quality, delivery, and cost commitments.
• Identify and implement process improvements to increase procurement efficiency.
• Perform other administrative tasks as assigned by management.