General Director Assistant/ Trợ Lý Tổng Giám Đốc

PURPOSE AND SCOPE OF THE JOB
The purpose of this role is to provide high-level secretarial, administrative, and executive support to the General Director, while also assisting in monitoring, coordinating, and following up on selected management and operational matters as assigned.
The General Director Assistant (GD assistant) acts as a trusted partner to the General Director, helping to enhance effectiveness, organization, communication, and execution of day-to-day managerial activities.
KEY RESPONSIBILITIES/ ACTIVITIES
Executive Secretarial & Administrative Support
• Prepare, edit, and manage executive correspondence, reports, presentations, and official documents.
• Draft letters, emails, and internal communications on behalf of the General Director as assigned.
• Translate documents and communications between English and Vietnamese with accuracy and professionalism.
• Screen, prioritize, and manage incoming and outgoing correspondence for the General Director.
• Maintain systematic and confidential filing of documents, contracts, reports, and correspondence (hard copy and electronic).
• Making minutes of meetings as per requirement of GD
Calendar, Time and Meeting Management
• Manage the General Director's calendar, appointments, meetings, and business activities.
• Proactively coordinate schedules to ensure efficient use of executive time.
• Prepare meeting agendas and coordinate collection and distribution of materials in advance.
• Attend meetings when required; record clear minutes, key decisions, and action items.
• Organize meeting logistics including meeting rooms, equipment, refreshments, and materials.
• Business trip arrangement for GD and receiving VIP guests.
Communication & Stakeholder Coordination
• Handle and screen phone calls professionally; respond or redirect appropriately.
• Coordinate information exchange across departments to support effective execution.
• Ensure timely follow-up on communications, requests, and instructions issued by the General Director.
Management & Operational Support
• Assist in tracking progress of selected assignments, projects, and action plans across departments.
• Follow up on deadlines and task implementation; identify delays or issues and report status to the General Director.
• Support preparation of management reports, summaries, dashboards, and presentations.
• Collect, consolidate, and analyze basic data and information for managerial review.
• Handle sensitive and confidential information with integrity and discretion.