[HCM] Admin Executive - Commercial Operations (Head office)

About Us
Established in 1982, Huu Toan Group is one of Vietnam's leading generator manufacturers. We provide comprehensive power solutions, from generator design and manufacturing to after-sales services.
With our commitment to international-standard products, responsive services, strong technical expertise, and excellent customer experience, Huu Toan has built a strong and trusted position in the market.
Role Summary
Support effec tive sales operations by handling sales documentation, tracking orders and contracts, coordinating between the Sales team and relevant departments, and ensuring sales data is updated accurately and timely.
Role Responsibilities
Sales Support
Prepare and send sales documents to customers, including quotations, contracts, contract appendices, payment documents, and other relevant documents.
Prepare and process Sales Orders (SOs), ensuring order information is accurate and complete in line with approved quotations/contracts.
Track the status of orders and contracts, completion progress, and payment terms on the system to support the Sales team in invoicing and contract renewal.
Coordinate with relevant departments, including Accounting, Warehouse, Operations, and other related teams, to ensure smooth sales processes.
Support the handling of issues arising during and after the sales process.
Prepare payment and expense settlement documents for the Sales team/Sales Manager.
Data Management & Reporting
Update, maintain, and manage customer, contract, and order data on the system accurately and timely.
Track and consolidate sales performance indicators to support the evaluation of sales activities.
Prepare periodic sales and collection reports on a quarterly and annual basis.
Track and update other data on the system, including inventory, department budget, and generator-related information.
Other Administrative Tasks
Prepare documents, notices, minutes, and other materials related to sales activities.
File and maintain records and supporting documents, including contracts, acceptance minutes, and other relevant documents, and retrieve them when required.
Perform other tasks as assigned by the line manager.
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Job Requirements
College/Bachelor's degree in Business Administration, Economics, Marketing, or related fields.
1-4 years of relevant experience in sales administration, sales operations, commercial support, or a related role.
Proficient in Microsoft Office, particularly Excel and Word.
Good organizational, task arrangement, and time management skills.
Good communication, coordination, and flexible problem-solving skills.
Careful, detail-oriented, and highly responsible.
Proactive, honest, and willing to support the team.
Benefits
Allowances for lunch, fuel, and mobile phone.
Health insurance and 24/7 accident insurance.
Training, career advancement, and personal development opportunities.
Flexible working time and location.
14 days of annual leave.