[HCM] HR Generalist

Primary Objective:
Perform daily administrative tasks for Store's smooth HR operations in terms of recruitment, C&B, training, system & digitalization, discipline, employee relations, performance management, HR management & Reports, Rules and Regulations.
Key Activities:
1. Recruitment activity
2. Training activity
3. C&B activity
4. Employee Relations & Performance
5. HR management & Reports
6. Rules and Regulations
7. Other duties
Roles and responsibilities:
1. Recruitment activity:
- Develop and Execute Recruiting Process and Plans
- Ensure all vacancies are filled with the suitable candidates within the targeted time.
- Act as a member of recruitment interview panel.
- Obtain and assess reference checks of the candidates.
- Maintain recruitment database of qualified or potential candidates for current and future needs.
- Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
- Develop and improve the recruitment processes to be more innovative and cost effective
- Advise hiring managers on recruitment matters.
- Control recruitment expenses within the budget.
- Conduct exit interview and analyse the reasons of resignation.
- Plan, prepare and hold job fair to attract candidates.
- Participate in Branding activities: Coordinate and Implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop)
- Coordinate with universities, events in relation to targeted hires.
- Running Management Trainee program to attract the most potential candidates.
2. Training activitiy:
- Ensure to organize training orientation program for new staff: logistics, training data, attendance, training reports.
- Follow promoter rules and ensure new employees receive full induction training base on company policy.
- Ensure full training for promoters based on company policy.
- Collect training request from store management team and collaborate with Academy to develop training materials;
- Delivery company training programs and talent development programs as required.
3. C&B activity:
Ensure timely completion of related items such as:
- Timekeeping/Salary/Tax/Insurance...
- Manage labor contracts: Sign new/Re-sign;
- Manage employee information;
- Advise/answer policies for employees.
4. Employee Relation & Performance:
- Manage, co-oporate, support discipline process
- Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
- Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
- Participate in the implementation of ongoing improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
- Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
- Support all gather performance evaluation document & analyses its result
- Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
- Planning & organize Company event (Best Employee, Best Practice, Long Service, HR Day, Health check, AE checking, blue card...)
- Support Employee Engagement survey & co-ordinate with other Departments for action planl
5. HR management & Reports:
- Supervise and follow up subordinate's tasks daily to ensure HR store's work run smoothly
- Identify and reduce unnecessary tasks to increase staff productivity.
- Regularly train and motivate subordinates in daily works.
- Identify potential staff for succession planning purposes.
- Build and promote teamwork spirit.
- Edit SAP's errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,...
- Manage all information of employees, make sure employees' data correctly.
- Check information and provide report when necessary.
- Be in charge of headcount and turnover rate report
- Employees weekly report
- Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)
6. Rules and Regulations:
- Follow all working procedures, the company's policies, rules and regulations.
- Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
- Advise Line Managers some work relating to HR's issue
- Update HR related regulations and laws of Vietnam.
7. Other duties:
- Support other departments as necessary.
- Raise all issues that store having and propose solution for improvement
- Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager/ Store Manager