HR & Admin Officer

POSITION OVERVIEW The HR & Admin Officer will support the HR & Admin Manager across all aspects of HR operations, administration, and employee engagement. This role is ideal for someone who is organized, people-oriented, and eager to grow in a dynamic, international environment.
KEY RESPONSIBILITIES
HR Operations
Process onboarding and offboarding procedures for employees
Prepare and manage labor contracts, appendices, termination agreements, and other HR documents
Track and manage employee probation periods and contract renewals
Maintain accurate and organized employee records and HR databases (both physical and digital)
Manage timesheets, overtime, and leave; prepare and update monthly OT & leave reports
Assist in managing employee benefits and trade union benefits (health insurance, birthday gifts, holiday bonuses, etc.)
Manage PA & Healthcare insurance registration, reduction, updates, and guide employees on claim procedures when necessary
Ensure HR compliance with Vietnamese labour law and company policies
Prepare HR reports as required by management
Support internal and external audits
Employer Branding, Employee Engagement & Events
Support social media content creation and posting in LinkedIn, Facebook
Assist in building and maintaining the company's employer brand
Support the planning and execution of company events (Family Outing, Company Trip, Gala Dinner, workshops, etc.)
Assist in internal communications and employee engagement activities
Business Trip, Visa & Work Permit Support
Work with vendors to support employees in preparing for business trips, including visa applications, hotel and airfare booking, etc.
Assist foreign employees with visa, work permit, and temporary residence card applications
Track visitors' total stays in Vietnam, visa and work permit expiry dates for foreign employees, and initiate renewals
Expense Management
Manage employee expense reimbursements (taxi, self-driving, business trips, and others) and expenses payable to vendors
Compile expenses to create a bi-monthly payment list; collect and review payment documents to ensure compliance with accounting regulations and the company's internal policies
Maintain expense trackers and prepare expense reports for assigned groups of employees
Administration
Manage office supplies, equipment, and vendor relationships
Manage vendor contracts and other company documents
Support other administrative tasks as assigned
REQUIREMENTS
Education & Experience:
Bachelor's degree in Human Resources, Business Administration, or a related field
2-3 years of experience in HR and/or administrative roles
Experience in a multinational company or HR consulting firm is a plus
Skills & Competencies:
Good command of English (both written and verbal)
Strong organizational and time-management skills
High attention to detail and accuracy
Ability to handle confidential information with integrity
Responsible, proactive, positive attitude, and willingness to learn
Good communication and interpersonal skills
Ability to use design and video-making tools to create posters, banners, videos, etc., is a plus
Knowledge of Vietnamese labour law, immigration law, social insurance, and personal income tax regulations is a plus