Import - Export & Sales Admin Executive ($1100)

Job Description
Import - Export Documentation Management:
Direct the preparation, auditing, and maintenance of all international trade documentation, ensuring full compliance and accuracy prior to release.
Serve as the main operational liaison with freight forwarders, shipping carriers, and logistics service providers to monitor vessel schedules and cargo dispatch.
Manage end-to-end logistics coordination efficiently without being required to perform direct customs declaration procedures.
Sales Administration & Commercial Support (50 - 60% of workload):
Maintain active engagement and regular contact with existing enterprise clients.
Draft, evaluate, and track commercial sales contracts and operational agreements.
Generate commercial documentation including Quotations, Purchase Orders (PO), and Sales Confirmations.
Monitor order execution cycles from initial contract execution through fulfillment, delivery, and payment settlement.
Execute accurate data processing and workflow tracking using internal ERP software.
Domestic Trade Documentation:
Prepare and track sales documentation for domestic commercial operations.
Collaborate closely with the Accounting department for the timely issuance of standard Value Added Tax (VAT) invoices.
Prepare and verify delivery receipts, handover certificates, debt reconciliation statements, and related trade records.
Systematically archive order files and documentation to support periodic reconciliation, settlement, and external audits.
Banking & Payment Documentation:
Structure and compile international trade settlement documentation ($T/T$, $L/C$).
Coordinate directly with commercial banking partners for opening, amending, and finalizing Letter of Credit ($L/C$) transactions.
Monitor receivables, payment timelines, and outstanding transaction files.
Job Requirements
Education: Bachelor's degree in Foreign Trade, International Business, Logistics, Import-Export, Commerce, or related fields.
Experience:
Minimum 3 to 5+ years of experience in Import-Export Documentation or Documentation cum Sales Admin, preferably in the steel industry or related sectors such as machinery, industrial equipment, etc.
Proven experience in drafting and managing commercial contracts, import-export documentation, and domestic sales documents.
Proficient in handling LCs, preparing documents and contracts, and tracking accounts receivable/payable.
Languages: Proficient in English for reading comprehension, business email correspondence, and contract handling. Candidates with strong English combined with Japanese or Chinese language skills are highly preferred.