OPERATION STAFF (COBI WORK)

● Position: OPERATION STAFF (Cobi Work - Co-working Space)
● Dept: COBI WORK
● Location: Co-working office at Cobi Tower II, 2-4 Street 8, Tan My Ward, HCMC
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JOB SUMMARY:
The Operation Staff is responsible for supporting the daily operation and maintenance of COBI WORK, ensuring the facility, tenant services, and workplace environment are well maintained and operated efficiently, while coordinating with tenants, contractors, vendors, and internal departments.
JOB DESCRIPTION:
1. Facility Inspection & Maintenance Coordination
● Conduct daily floor walk-throughs: FCU and ceiling condition, cleanliness, furniture arrangement.
● Log incidents and technical defects in the consolidated tracking link and follow up until closed.
● Coordinate with contractors and vendors on fixtures, construction, repairs, pest control, and repainting.
2. Tenant Move-in/Move-out & Onboarding Support
● Follow up new-tenant set-up: furniture layout, sockets and internet cables, member list, equipment delivery.
● Oversee move-in/move-out and the handover of new-tenant benefits; draft tenant announcement emails.
3. Billing & Service Management
● Prepare rental-fee debit notes and fee notices; follow up receivables, payment reminders, deposit refunds, and SAP entries.
● Manage renewals of parking, printing, locker, and meeting-room services; prepare the monthly revenue report.
4. Procurement & Inventory
● Raise and follow up purchase requests with the Purchasing and Facility Management teams.
● Conduct stocktaking of consumables, stationery, and amenities; manage cabinet identification and storage.
5. Branding & Asset Management
● Set up tenant identity items: logos, decals, standees, key tags, and floor signage.
● Maintain asset movement, handover, and confirmation records.
6. Reporting & Cross-Department Coordination
● Prepare operational reports: monthly purchase orders, attendance records, and the master file.
● Coordinate with other departments on tasks assigned by the OP Supervisor and Manager.
REQUIREMENTS:
● Graduated from a college or university in Business Administration, Hospitality Management, Operations Management, Economics, Engineering, Project Management, or a related field.
● 1-3 years of experience in operations, facility management, property management, co-working space, or a related field.
● Good coordination and communication skills with tenants, contractors, vendors, and internal departments.
● Good organizational skills, attention to detail, and follow-up ability.
● Proficient in MS Office; experience with SAP is an advantage.
● Able to handle multiple tasks and work effectively under pressure.
● Responsible, proactive, and service-oriented.
● Good English communication (Korean is a plus).
SALARY: Minimum 16,000,000 VND gross
BENEFITS:
● Company-provided laptop/desktop; company car available for business trips
● Opportunities to attend overseas exhibitions, research programs, and Korea trips (for outstanding employees)
● Full salary-based social insurance coverage
● Free coffee, tea, and soft drinks at the office
● Employee discounts on all COBI GROUP products
● Foreign language training support: 50% of monthly tuition (up to 1,000,000 VND/month)
● Child tuition support: 500,000 VND per child (from 3 years old). Up to 2 children per employee
● Domestic & international business trips: All expenses covered by the company. Additional daily travel allowance
● Overtime compensation in accordance with Labor Law
● Annual health check-up
● Salary review once per year & 13th-month salary
● Seniority allowance: +300,000 VND/year (after every 12 months of service)
● 12 days of annual leave
● Trade Union membership upon signing official labor contract, with full benefits for holidays, birthdays, and welfare programs
OTHER INFOMATION:
● Time to work: 8:00 am - 18:00 pm (Monday - Friday)
● Be available on-site during events or as requested by the Management Team.
● Location: Co-working office at Cobi Tower II (Dist.7 - HCMC)
● Contact: [protected info] or email [protected info]