Operations Assistant

About the Job:
This role is responsible for coordinating a wide range of operational activities, including office administration, vendor management, procurement, budget tracking, payment processing, facility management, employee experience initiatives, internal events.
About ReclubReclub is a social sports platform that helps people organize activities, discover communities, and play together more easily. Our mission is to make recreational sports more accessible, social, and enjoyable.
Office Operations &
• Administration
Oversee daily administrative and operational activities to ensure the office runs smoothly and efficiently.
Maintain office supplies, equipment, assets, and facilities.
Coordinate with vendors, service providers, and internal stakeholders.
Maintain records, documentation, contracts, and operational databases.
Assist in monitoring office expenses, reimbursements, invoices, and payment requests.
Employee Experience &
• Internal Events
Support employee engagement activities and internal events.
Organize monthly birthday celebrations and coordinate all related arrangements.
Prepare gifts, event materials, logistics, and communications.
Procurement &
• Vendor Management
Coordinate purchasing activities and communicate with vendors.
Collect quotations, compare options, and track purchase requests.
Monitor delivery schedules, warranties, and maintenance activities.
Travel &
• Logistics Coordination
Support business travel arrangements, including flights, accommodations, transportation, and schedules.
Coordinate travel-related documents, reimbursements, and expense claims.
Facility Management
Coordinate office maintenance activities.
Work closely with the office maid and external vendors to maintain cleanliness, safety, and operational standards.
Monitor the condition of office facilities and address issues when necessary.
What you will achieve
Ensure that day-to-day operational activities are completed accurately, efficiently
Contribute to a positive employee experience by ensuring that office operations, employee activities, and internal events are well organized and executed.
RequirementsMust HaveCompensation & Benefits
100% salary during probation
Competitive salary + 13th-month bonus
Annual salary review
Premium health insurance from Bao Viet after probation
Transportation support
Lunch, coffee, and snacks
All statutory benefits per Vietnamese Labor Law
Competitive salary
Full salary social insurance
Work Environment
In-office, collaborative working environment
Professional English-speaking workplace
Supportive, fast-moving team
Opportunity to build new product areas from the ground up
Working time: 9am-6pm, Mon - Fri
Working Location: The Sun Avenue, 28 Mai Chi Tho, Binh Trung ward, HCM City