Payroll Specialist

**Key Responsibilities
a. Payroll Operations
- Manage end-to-end payroll processing for approximately 300 employees across 3 entities.
- Ensure accurate calculation of salaries, overtime, incentives, allowances, deductions, and final settlements.
- Review and validate payroll inputs including attendance, leave, new hires, terminations, and adjustments.
- Ensure payroll is processed accurately and on time according to the payroll calendar.
b. Compliance & Statutory
- Ensure full compliance with Vietnamese labour law, Personal Income Tax (PIT), and social/health/unemployment insurance regulations.
- Prepare and submit all statutory filings and reports on time.
- Coordinate with tax authorities, insurance agencies, and auditors when required.
c. Reporting & Reconciliation
- Prepare monthly payroll reports, payroll cost analysis, and variance reports.
- Reconcile payroll data with accounting/finance records.
- Support budgeting, forecasting, labour bridge report related to payroll expenses.
d. Process Improvement
- Review and improve payroll processes, controls, and systems.
- Maintain proper documentation of payroll procedures and SOPs.
- Participate in HRIS/payroll system implementation or enhancement projects.
e. Stakeholder Management
- Act as the main contact point for payroll-related queries, in communication with Global Shared-Service team in Manila (GBS) when making salary payment
- Collaborate closely with HR, Finance, and Department Heads across all entities.
- Provide guidance to employees on payroll, tax, and benefits matters.
f. Key Performance Indicators (KPIs)
- Payroll accuracy (target: 100%)
- On-time payroll processing
- Compliance with statutory deadlines
- Employee satisfaction on payroll services
- Process improvement initiatives delivered
g. Working Relationships
- Internal: HR, Finance, Department Heads across 3 entities, GBS in the Philippines
- External: Tax authorities, social insurance agencies, auditors, vendors