Personal Assistant to Managing Director

Purpose & general responsibilities of the position:
The position of Personal Assistant (PA) to the Managing Director (MD) at [JTT Vietnam] responsible for provides high-level administrative and organizational support to ensure the smooth operation of the management office. This role requires exceptional discretion, time management, and communication skills to handle confidential matters, coordinate schedules, and act as a liaison between the GM and internal/external stakeholders. The PA must anticipate needs, prioritize tasks, and facilitate efficient decision-making to enhance the GM's productivity.
Specific responsibilities of the position:
1. Executive Support:
• Manage the MD's calendar, including scheduling meetings, appointments, and travel arrangements (local and international).
• Prepare agenda, presentations, and briefing documents for meetings.
• Attend key meetings, take minutes, and follow up on action items.
2. Communication & Liaison:
• Serve as the primary point of contact between the MD and employees, clients, or partners.
• Screen and prioritize emails, phone calls, and correspondence; draft responses on behalf of the GM when required.
• Relay directives, instructions, and feedback with professionalism and diplomacy.
3. Confidentiality & Documentation:
• Handle sensitive information with absolute discretion (e.g., contracts, financial data, HR matters).
• Organize and maintain files, records, and reports for easy retrieval.
4. Logistics & Event Coordination:
• Arrange business trips (flights, visas, accommodations, itineraries).
• Plan and oversee corporate events, conferences, or team activities.
5. Project Assistance:
• Assist in ad-hoc projects, research, or reports as delegated by the GM.
• Track project deadlines and deliverables to ensure timely execution.