Procurement Specialist (Garment, US Market)

ABOUT THE ROLE
Crossian is a high-growth technology-driven e-commerce business. Behind our success is our people. As a start-up formed in 2020, we have created a fast-paced and dynamic environment, enabling our people to reach a cumulative average growth rate of over 1000% in the last 3 years. Our mission now is to build DTC brands and increase customer LTV by providing best-valued products backed by no nonsense customer service policies as Customer Centricity is at the core of our values.
We are looking for a detail-oriented and proactive Procurement Executive to support the day-to-day procurement operations of the SCE team. This role will primarily focus on procurement documentation, purchasing coordination, payment follow-ups, vendor administration, and operational support to ensure all procurement activities are executed accurately and on time.
This position is ideal for candidates who enjoy working with both operational processes and coordination tasks in a fast-paced and highly collaborative environment.
WHAT YOU WILL DO
Sample & Material Procurement
- Support purchasing activities for raw materials, accessories, finished garment samples, and other product development needs assigned by the team.
- Coordinate with suppliers to collect quotations, validate and assess quotations for supplier selection, and follow up purchasing progress to ensure on-time delivery.
- Coordinate with factories and suppliers regarding shipment and logistics arrangements for samples and materials.
Material Library & Vendor Data Management
- Manage and maintain material and sample libraries, ensuring materials, accessories, and finished garment samples are properly categorized and updated.
- Maintain and update vendor databases, supplier profiles, contracts, and procurement-related information in internal systems.
- Support supplier onboarding processes, including collecting company documents, banking details, and compliance paperwork.
Procurement Documentation & Payment Coordination
- Prepare and process procurement-related documents including purchase requests (PR), purchase orders (PO), quotations, invoices, contracts, service agreements, and supporting paperwork.
- Coordinate with Finance team and suppliers regarding invoice submissions, payment schedules, payment status, and reconciliation.
- Review invoices and supporting documents, and follow up with vendors on missing documents, discrepancies, or required clarifications.
Cross-functional Coordination & Operational Support
- Work closely with internal teams such as Merchandisers, Technical Designers, and Fulfillment teams to support end-to-end product development processes.
- Support preparation of procurement reports, tracking files, operational summaries, and other administrative coordination tasks for the SCE team.
- Identify opportunities to improve procurement workflows, documentation management, and operational efficiency, while supporting implementation of SOPs and internal guidelines.