Project Secretary (Construction Management)

Work Location: Gia Binh, Bac Ninh
- Receive, classify, archive, preserve, and manage all project documents in accordance with established procedures, including legal documents, design documents, tender documents, acceptance records, construction diaries, as-built drawings, meeting minutes, directives, and related correspondence.
- Draft, review, submit for approval, and monitor the status of documents, proposals, official letters, and other project-related correspondence.
- Act as the key liaison with consultants, contractors, internal departments, and government authorities (Departments/Boards/Construction Authorities, etc.) to process documents and procedures as required.
- Monitor and update document progress, ensuring completeness, accuracy, and timely compliance with project requirements and construction regulations.
- Organize and prepare documents for meetings, inspections, acceptance procedures, final accounts/settlements, site checks, and audit reviews.
- Manage incoming and outgoing correspondence; maintain tracking logs and prepare periodic reports on document status.
- Provide administrative support to the Project Management Team, including scheduling meetings, preparing materials, taking minutes, and coordinating related activities.
- Perform other duties as assigned by the Project Director.