R&D - Specs & Product Technical Compliance

Position Summary
Department: Research & Development (R&D) - Reporting to: Head of R&D
The Specification & System Manager is responsible for developing, managing, and controlling the company's specification system, technical documentation, product master data, and change control process for raw materials, packaging materials, semi-finished products, finished products, and production processes.
This role ensures that all product and technical specifications comply with regulatory requirements, customer requirements, internal standards, audit requirements, and manufacturing needs.
The position acts as a key technical bridge between R&D, QA, Regulatory, Production, Procurement, Sales, Customer Technical Teams, and Supply Chain.
Key Responsibilities
Product Specifications Management
- Develop, review, and maintain product specifications, COA, technical data sheets, allergen statements, GMO declarations, and related technical documents.
- Ensure specification accuracy, consistency, and alignment with product formulation and manufacturing processes.
- Standardize specification management processes across business units and product categories.
- Collaborate with R&D and QA teams to validate technical compliance during product development and commercialization.
Specification System and Document Control
- Design and manage the full specification lifecycle: creation, review, approval, issuance, training, implementation, update, archiving, and withdrawal of obsolete versions.
- Establish document coding, version control, approval matrix, and review frequency.
- Ensure technical documents are properly controlled, traceable, and audit-ready.
- Prevent the use of outdated or unapproved specifications in production, QC, customer documentation, and audits.
Regulatory Affairs & Compliance
- Ensure all products comply with local and international food regulations, legal requirements, and customer compliance standards.
- Monitor and interpret changes in food laws, regulatory policies, import/export requirements, and industry standards.
- Cross-functional Collaboration
- Work closely with R&D, Quality, Procurement, Manufacturing, and Commercial teams to ensure compliance readiness throughout the product lifecycle.
- Participate in new product development projects to ensure regulatory compliance from early development stages.
- Support supplier compliance management and technical documentation review.
Continuous Improvement & Governance
- Develop and improve compliance SOPs, specification systems, and document control processes.
- Support digitalization and database management for specifications and compliance records.
- Provide compliance training and regulatory updates to internal stakeholders.