Receptionist & Admin

** Purpose of the position
To manage the Reception services, creating and maintaining a sound office environment through high standard of general office administrative services and support general administrative services
** Main Tasks
1) Receptionist
• Welcome guests /visitors and provide prompt guidance / support to inquiries in attentive and professional maner.
• Switchboard operations: receive incoming calls, take notes / messages, transferred to right person as requirement.
• In/out mailing management: receive/archive company mailing and update in record book.
• Update and maintain data bases such as mailing lists, extension
2) Administrative works
• Ensure and negotiate the best service of the building where our offices are rented for any Maintenance an reparation
• Maintain a well-organized office and accurate machinery for an effective work place
• Assit in invitation letter, visa making, hotel reservation, transportation for
• Manage and purchase stationery, printing namecard, envelope and letter head for HCMC office.
• Make all payment of administration expenses
• Promote internal communication at local level
• Build and follow-up local travel policy
• Follow up car's maintenance and insurance
3) General Manager's Personal Assistant
• Provide secretarial and administrative support to the General Manager
• Follow-up Agenda and Meeting.
• Perform other duties upon GM request
• Keep confidential all company, GM's information, do not share information with any person who is not related into that topic.
• Extend work permit and residence card for GM