Receptionist cum Event Coordinator

Mô tả Công việc
Greet and welcome guests (Vietnamese and Japanese) promptly upon arrival at the office.
Perform general reception duties, including answering phone calls, providing information, taking messages, and transferring calls to appropriate personnel.
Ensure visitors are well received and arrange/serve refreshments when necessary.
Receive and process incoming mail and parcels.
Maintain the reception area in a clean and tidy condition; manage meeting room bookings and keep company materials up to date.
Provide administrative support for daily meetings and manage meeting logistics, including setting up TVs, projectors and preparing necessary supplies and refreshments.
Ensure meeting rooms and office spaces are well-organized on a daily basis.
Monitor office facilities and equipment to ensure they are in good working condition at all times.
Support the organization of weekly online and offline client seminars (before, during, and after), including preparation of materials, printing documents, and post-event wrap-up.
Assist in organizing monthly internal events for employees, including planning, brainstorming ideas, and executing events.
Conduct pre- and post-event surveys to evaluate event effectiveness.
Coordinate with vendors and external agencies.
Support other administrative and operational tasks as assigned.