Senior IT Budget And Vendor Management Specialist

OBJECTIVES
We are seeking a detail-oriented Senior IT Budget and Vendor Management Specialist
with strong contractual knowledge to oversee all post-contracting and renewal activities with
IT vendors; and to support the efficient management of IT budget. This role will be primarily
responsible for driving IT vendor governance, performance, compliance, and contract
negotiations, while also contributing to the planning, tracking, and reporting of IT budgets
and costs. The ideal candidate will bring deep expertise in Vendor Lifecycle Management
especially in Technical or Financial Services Field, combined with strong analytical and
budget management capability.
JOB DESCRIPTION
IT Vendor Management (60%)
• Vendor Lifecycle Oversight: Support vendor onboarding & offboarding process,
as well as the ongoing governance of IT vendors across infrastructure, software,
and managed services.
• Contract Management & Negotiation: Monitor contract renewal schedules and
vendor payments; support negotiating new and renewal contracts with vendors to
secure optimal terms, pricing, KPIs and service-level agreements (SLAs) while
minimizing risk.
• Performance Monitoring: Track vendor performance against defined SLAs &
KPIs. Manage service issues, escalate when necessary, and coordinate periodic
service and performance reviews.
• Vendor Relationship Management: Act as the primary liaison between internal
IT/business stakeholders and external vendors, ensuring alignment with strategic
goals and expectations.
• Risk & Compliance: Collaborate with relevant teams to ensure vendor
engagements comply with internal policies and regulatory requirements.
• Governance Reporting: Develop & maintain vendor scorecards, risk registers,
and documentation to support internal governance and IT vendor risk oversight.
IT Budget Control & Financial Support (30%)
• Budget Planning: Support annual IT budget planning activities based on the IT
portfolio, strategic initiatives, and business priorities.
• Budget Monitoring: Support tracking IT operating and capital expenditures to
ensure alignment with approved budgets and contractual commitments.
• Proposal submission: Coordinate with internal IT stakeholders to prepare IT
purchase proposals and manage end-to-end proposal submission in compliance
with company procedures.
• Acceptance Note Review: Review vendor deliverables and acceptance notes for
alignment with contract terms and service performance.
• Financial Reporting: Collaborate with Finance to develop & maintain monthly
budget variance analysis, accrual tracking, and reporting for IT leadership.
• Cost Optimization: Identify cost-saving opportunities through contract
consolidation, license optimization, or service adjustments. Coordinate with
Procurement to execute the saving initiative.
Other (10%)
• Procurement related task: Monitor and follow on TAT of IT procurement/payment
requests.
• Ad-hoc tasks assigned by Line Manager.