Supply Chain Operations Executive

Overview
Company: Olympus Medical Systems Vietnam Co., Ltd (OVN)
HCM office: 7th Floor, Viettel Building, 285 Cach Mang Thang Tam, Hoa Hung Ward, HCMC
OLYMPUS MEDICAL SYSTEMS VIETNAM CO., LTD is a subsidiary of OLYMPUS CORPORATION, one of the Japanese leading manufacturers for medical field. Along with our business expansion in Vietnam, we are looking for suitable, qualified candidates for the following positions at our offices in Ho Chi Minh City.
Primary Purpose
Ensure SCM activities to run smoothly and effectively, targeting at 3 key dimensions:
Sales/Purchasing Support: Proactively order management and follow up, support to ensure Genpact consistent performance
SAP/Master Data key user: support to solve any issue within SAP system and play an important role in SAP function improvement
Contribute to develop process improvement to increase SCM performance
Key Accountabilities
1. Sales Support:
Monitor Genpact to receive sales order request from business team and validate information before creating contract
Monitor Genpact to create and manage sales order on SAP
Monitor contract signed off from both OVN and dealers
Monitor Genpact how to coordinate with Finance and dealers to complete advance payment
Make price quotation once receiving all documents
Proactively manage Genpact how to create delivery note for goods issuing
Prepare documents requires for selling/tender purpose.
2. Purchasing Management:
Monitor Genpact how to check current stock status before placing PO: contract order, advanced order
Monitor Genpact how to get confirmation from business team about final quantity before placing PO
Monitor Genpact how to create PO on SAP and EDI to vendors
Coordinate with WS to place spare part PO
Coordinate with business team (sales, marketing) to place asset PO or external PO
Manage local purchase and payment to domestic vendors.
3. Inventory Management:
Monitor Genpact how to update daily inventory & sales order report to business team
Implement an efficient stock allocation management to maximum utilize stock on hand.
4. Reporting:
Implement Monthly SO & PO Reports
Monitor Genpact implement Weekly & monthly Delivery Plan Report
Monitor Genpact implement weekly & monthly Advance Payment Report
Review and update weekly Genpact Performance report and propose solving solutions
5. System and Master Data:
Monitor Genpact to manage master data on SAP
Prepare OVN SAP user guide for principal functions
Evaluate and Improve SAP system
Complete Master Data for FG and SP
Ensure SAP Master Data List updated to date
6. Business Support:
Support and arrange the sets of goods documents to sales team as requested: invoice, declaration form, CO, CQ, PL, etc.
7. Others:
Other tasks assigned by Department Manager
Inherent Requirements
Formal Qualifications
Bachelor's Degree or above
Key Skills / Core Competencies
Skills: PDCA skill, Communication skill, Teamwork skill.
Fluently speaking in English (TOEIC 650)
Computer's skill (Word, Excel, PPT)
Experience
At least 1 year working experience in End-to-end Supply Chain
Experienced in customer service, order management, or a similar operational role is preferred.
Benefits:
Professional and stable working environment
Salary according to ability, annual salary increases
Support for petrol allowance, monthly phone costs
Health Care Insurance Package, Annual Health Checkup
Team-building activities
Interested candidates are kindly requested to send application and English CV with recent photo.
(Qualified candidates will only be contacted for interview. Applications will not be returned.)
"We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply."
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