Wareflex - Personal Assistant (PA) to CEO

Job Description
[protected info] - Vietnam's First one-stop logistics service platform.
Position: Personal Assistant to CEO
Location: District 2, Ho Chi Minh City
Reports to: CEO
Company: Wareflex
🚀 About the Role
The Personal Assistant (PA) to the CEO provides comprehensive administrative and executive support to ensure the CEO's daily operations run efficiently. This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.
🔍 Responsibilities
Executive Support
Manage the CEO's calendar, appointments, meetings, and travel arrangements.
Prioritize and coordinate the CEO's daily schedule to maximize productivity.
Prepare meeting agendas, presentations, reports, and briefing materials.
Take meeting minutes and follow up on action items.
Screen and manage incoming calls, emails, and correspondence.
Communication & Coordination
Serve as the primary point of contact between the CEO and internal/external stakeholders.
Coordinate meetings with clients, partners, and senior management.
Draft, review, and proofread professional emails, letters, and other business communications.
Ensure timely communication and follow-up on behalf of the CEO.
Administrative Management
Maintain confidential documents, records, and filing systems.
Prepare expense reports and assist with budget tracking where required.
Organize company events, executive meetings, and business trips.
Monitor deadlines and ensure important tasks are completed on time.
Project & Business Support
Assist the CEO in tracking strategic initiatives and business projects.
Coordinate with different departments to gather information and monitor project progress.
Conduct basic market or business research when requested.
Prepare reports, dashboards, and executive summaries.
Confidentiality & Professionalism
Handle highly confidential and sensitive information with the utmost discretion.
Exercise sound judgment in managing executive matters.
Represent the CEO professionally in all interactions.
🎓 Qualifications
Bachelor's degree in Business Administration, Management, Communications, or a related field.
1-3 years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior executives.
Experience working in a multinational or fast-paced business environment is an advantage.
Excellent organizational and time management skills.
Outstanding written and verbal communication in English.
Strong interpersonal and relationship-building skills.
High level of professionalism and integrity.
Ability to multitask and prioritize effectively.
Strong attention to detail and problem-solving skills.
💡 Benefits
Competitive salary
Professional development and learning opportunities.
Health insurance and statutory benefits.
Dynamic and collaborative work environment.
Opportunity to work closely with senior leadership and gain exposure to strategic business operations in a dynamic start-up environment.
👉 To apply, send your CV to [protected info] with subject: PA - [Your Name]