Wpp SSC My - Junior/senior Finance Analyst - Otc(Ar) & Ptp(Ap) | Vietnamese Speaker - Based In Malaysia

1. Purpose of Role
Bill and Pay is part of a team responsible for performing day-to-day tasks within the Billing and Payable function covering Accounts Payable, Accounts Receivable, Billing, Cost Allocation and Reconciliation as well as Month End Closing process and some other specific accounting activities related to the stream. The Senior Analyst will be required to handle activities for any of the subfunctions within the OTC and PTP functions as assigned by the Finance Operations Manager.
This position will work with management to drive the implementation of global process initiatives to streamline and/or automate the PTP and OTC process which includes system enhancement and process improvement.
2. Accountabilities
Accounts Receivable and Billing
-Work with the Team Lead to Identify Client billing processes and document accordingly for reference
-Review against Client billing processes and finalize the invoice with required supporting documentation (e.g. signed Client Schedule, PO, copies of third-party invoices being recharged, etc.)
-Approve and post accounting entries
-Dispatch to the Client the invoice and supporting documentation according to the Client's billing process
-Review against Client billing processes and finalize the draft credit note or raise the credit note, with the required supporting documentation
-Approve and post accounting entries
-Dispatch to the Client the credit notes and supporting documentation according to the Client's billing process
Accounts Payable & Invoice Processing
-Receive and save vendor invoice/vendor billing files and supporting documents
-Check all invoices for proper documentation, attach the invoice to the AP System, and submit for payment accordingly. Ensure invoices are processed in line with WPP Policies, SOX requirements, and Standard Operating Procedures (SOP)
-Process invoices, credit memos, and debit memos in a timely and accurate manner according to SLA / KPI set by management and agreed with WPP Operating Companies (OpCo)
-Ensures that all invoices assigned are properly accounted for at the end of each business day
-Respond to vendor inquiries. Follow up with the vendor and respective OpCo to resolve all discrepancies in a timely manner
-Verifies vendor accounts by reconciling monthly statements and related transactions
-Perform reconciliations of vendor statements, research and address discrepancies as appropriate
-Review reconciliation and supporting documentation for purchases made by Company Settled Credit Card and revert to OpCo on queries
-Properly book and upload all intercompany transactions
-Work with PTP Leaders on Account Analysis to clear Aged AP and Net Debit Balance (NDB)
Other Responsibilities
-Resolve issues where required
-Receive queries from Clients, Vendors, or OpCo, record and follow up to resolution
-Resolve client queries and action as applicable, with OpCo input if required
-Close queries in a timely manner
-Report to OpCo on monthly open queries as recorded
-Independently Drive AR Ageing Reporting and Review calls with OpCo
-Accountable and responsible for the quality, accuracy, and timely delivery of scope assigned in accordance with the SLAs/KPIs defined with management and agreed with OpCo
-Handle high-complexity issues with minimal guidance from Finance Operations Manager/Team Lead
-Identify and Troubleshoot issues, communicate potential risks to management and internal clients if any, and follow it through till resolutions. Seek advice and guidance as appropriate
-Work closely with the key contacts of the WPP OpCo assigned and cross-functional organization to resolve and support OTC and PTP processes, issues, and/or inquiries
-Perform and support month-end close activities
-Participate in ongoing development and improvement of systems and operation process
-Provide full support to global system enhancement and any new implementation initiative in UAT, migrations, scope expansion, standardization and/or data mapping or cleansing. Drive improvement projects as assigned
-Comply with accounting principles and business standards of the company
-Comply with internal and external regulations and procedures, that should be in line with the company policies, standard operating procedures, and/or Target Operating Model (TOM)
-Guide new and existing team members through proper knowledge transfer; sharing of resources, knowledge experience and best practices thereby ensuring quality is maintained through any staff transition