Accountant Assistant (M/f)

Summary: The Admin and Accountant Assistant will provide financial, and administrative support to ensure smooth daily operations of IECD and its social enterprises in Vietnam. This role includes support in accounting tasks, administrative follow-up.
Works under the management of IECD Accountant and Finance Officer and works closely with LBF Operations Officer.
Accounting and invoicing
• Account Receivable task: Generate and send invoices to customers after goods or services are delivered. Ensure invoices are accurate and sent in a timely manner.
• Support the collection, verification, and classification of accounting documents (invoices, receipts, etc.)
• Assist with customer payment and ensure proper documentation.
• Tracking customers payment on bank accounts and selling systems.
• Track due dates and follow up on overdue payments. Send reminders or statements to customers with outstanding balances and report to the Manager.
• Assist in the monthly financial closing and reporting (including physical archiving and scanning)
• Follow up on expense justifications from staff, suppliers, and service providers.
• Archive accounting documents in preparation of the financial audit.
Payroll and tax
• Prepare monthly payroll documents in coordination with the IECD Accountant and Finance Officer.
• Ensure timely and accurate calculation of salaries, social insurance, and personal income tax.
• Support declarations new staffs and payments related to PIT, SI/HI/UI contributions, and other statutory obligations
• Maintain accurate and confidential payroll and tax records.
• Assist in responding to queries from employees and authorities on payroll or tax matters
Payment and compliance
• Collection of expenses and ensures compliance with basic accounting standards
• Prepare bank payment requests and support bank transactions.
• Follows-up on the Account Payable process.
• Assists in coordination of financial matters with third parties like vendors, banks, etc.
• Make sure that all contributions or payments are made at the end of every month according to the rules and regulation
Procurement
• Support the Operations Officer to place procurement orders in coordination with the team and accurately record procurements
• Quarterly: reconcile vendor payment records with the records of the accounting company; enquire any discrepancy
• Record actual stock inventory (record monthly inventory inside system based on inventory sheet signed by Quality manager or Operations Officer) - and compare with theoretical inventory (based on units produced during the month)
• Data record of units produced each day (sold & unsold); record waste from production.
• Prepare documentation for suppliers' payments as per internal processes, to be validated by manager.