Accounts Receivable Specialist

RMIT Vietnam is seeking an Accounts Receivable Specialist is responsible for ensuring accurate and timely recording of customer and student payments, managing invoicing processes, and maintaining the integrity of accounts receivable records. The role also supports collections, reconciliations, financial reporting, audit compliance, and continuous improvement of receivables processes to ensure strong financial control and operational efficiency.
WHY JOIN RMIT VIETNAM?
At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.
Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.
WHAT WE OFFER
Competitive remuneration VND package for Vietnamese candidates.
13th month Tet bonus
Private Health insurance for you and your family, plus Personal Accident Insurance
Other benefits
Generous annual leave, sick leave, volunteer leave and public holidays (Christmas and Tet Holidays)
Professional development and career advancement
Access to state-of-the-art facilities and resources
A vibrant and diverse campus life and more!
POSITION SUMMARY
The Receivable Accountant is to ensure the payments received from students and customers are recorded accurately and timely in ERP (Workday) system and well reconciled against bank statements and is accountable for invoicing processes of SEUP, other revenue, other income in accordance with Accounting Standards, tax laws, and University policies.
Key Accountabilities Summary
Stakeholder Management
Develop and maintain a culture of integrity, continuous improvement and high performance through daily activities with a focus on increasing process efficiency.
Build and develop strong networks and relationships with key internal and external stakeholders including but not limited to RMIT customers, RMIT staffs.
Develop and delivery collection process training program for account receivable team members as well as non-finance staff such as Registrar, SEUP, Student Recruitment and Connect to enhance the business process awareness and compliance among the university.
Collection
Manage customers information in ERP (Workday) consistent with Student Academic Management System (SAMS), Corporate Contract or other related documents provided by stakeholders.
Accountable for recording the payments received from students and customers via a broad range of banks into our ERP (Workday) system.
Verify student information between WD and Student Academic Management System and ensure that the fee collection is recorded into the correct student account.
Responsible for student balance update and coordinate with billing team for debt collection.
Jointly responsible with Bank Accountant for bank reconciliations between WD and Bank Statements.
Responsible for bad debt write off of SEUP, other revenue, other income.
Monitor collection service provided by the appointed banker/service provider.
Other tasks to be assigned by the manager.
Invoicing
Accountable for invoicing processes and invoice adjustment processes of SEUP, other revenue, other income in accordance with the Vietnamese Accounting Standards (VAS), tax laws, and University policies and procedures
Manage and ensure consistency between Student Academic Management System (SAMS), ERP (Workday) and invoice issue software (TS24)
Responsible for revenue allocation processes of SEUP, other revenue, other income in WD to ensure the university revenue is recorded accurately, in full, and in a timely manner according to both VAS and Australian Accounting Standards Board (AASB).
Reporting
Responsible for Account Receivable report of SEUP, other revenue, other income and provide analysis and justification for unusual outstanding items to ensure robust control and compliance on account receivable function.
Responsible for reconciliation of all Collection Related Account such as Unpresented Receipt, Unapplied Receipt, Unapplied On-Account Payments.
Accountable for reconciliation on internal reconciliation platform (Blackline) to ensure Collection related AR accounts are well reconciled
Support Assistant Manager, Receivable on Account Receivable report preparation to both Vietnam auditor and Australia auditor relateted year-end audit and tax audit.
Responsible for Value Added Tax output report of SEUP, other revenue, and other income.
Control and Compliance
Ensure collection process and its supporting documents and are complied with local tax laws and regulations
Identify areas of improvement and make recommendations in collection process and system application to drive implementation and enhance internal control and services.