Admin & Accounting Assistant Foreign Inspection Company (Seafood Industry)

OFCO Group is a French-managed inspection and consulting company serving the seafood export industry in Vietnam.
We are looking for an Administrative Assistant to support our Operations Manager, with a strong focus on accounting support and HR administration.
Key responsibilities:
Accounting (priority)
• Handling day-to-day accounting tasks: processing invoice payments, expense reports, payment tracking
• Liaising with our external accounting firm and ensuring documents are complete and submitted on time
HR & Immigration administration (priority)
• Managing work permits, business visas, and temporary residence cards (TRC) for foreign staff: preparing dossiers, following up with agencies and local authorities, tracking renewal deadlines
• Supporting general HR administration (contracts, insurance declarations, records)
General administration
• Daily office operations, supplies, and organized filing systems
• Travel planning: air tickets, accommodation, agendas, scheduling
• Preparing files, reports, and business correspondence
• Coordinating meetings and office events
• Maintaining contact with Vietnamese suppliers and international customers
• Occasionally visiting suppliers and accompanying our inspection team to become familiar with the seafood industry
• Liaising with VASEP, NAFIQAD, and local authorities