Assistant to the CEO

Overview
The Assistant to the CEO works directly with the CEO to organize priorities, track progress, and support the development and execution of new company initiatives.
This role goes beyond administrative support. It offers firsthand exposure to how an entertainment business operates, with opportunities to contribute to strategy, people management, partnerships, market research, and project development. It is well suited to students and early-career professionals who want to build practical business experience, can manage multiple priorities, and take initiative to turn direction into tangible results.
Key Responsibilities
A. Executive and Administrative Support
Manage the CEO's calendar, including meetings, appointments, and business travel.
Prepare agendas, documents, briefing materials, and other information needed for meetings.
Handle paperwork, documentation, and day-to-day administrative tasks.
Conduct preliminary reviews of contracts and documents before submitting them for the CEO's approval, coordinating with relevant teams to clarify key points and flag matters requiring attention.
B. Task Tracking and Internal Coordination
Record decisions, action items, and deadlines assigned by the CEO during meetings.
Proactively follow up with teams, coordinate execution, and help keep work on schedule.
Compile concise progress reports and assist in preparing and refining presentations.
Serve as a point of contact between the CEO and internal teams as assigned.
C. Employee Engagement and Partner Relations
Contribute ideas and coordinate team-building activities, internal events, and company celebrations that strengthen company culture.
Propose initiatives to improve the employee experience, foster team connection, and support long-term partner relationships.
D. Market Research
Research, consolidate, and analyze information across the arts, entertainment, music, media, and technology sectors.
Monitor emerging trends, business models, companies, and potential partners in Vietnam and international markets.
E. Pilot Project Execution
Take ownership of selected new initiatives, from initial assignment through execution.
Tackle new challenges and evolving priorities within the scope of the CEO's Office.
Requirements
A bachelor's degree or final-year student status, preferably in Business Administration, Business Law, Communications, Marketing, International Business, or a related field.
A strong interest in the arts, entertainment, and music industries.
Strong English proficiency, with the ability to read business materials, conduct research, and communicate effectively at work. Chinese proficiency is a plus.
Proficiency in office productivity software and AI tools.
Strong analytical thinking and the ability to research, synthesize, and present information clearly.
A proactive, detail-oriented, and responsible approach, with the persistence to follow tasks through to completion.
A results-oriented mindset, with attention to the quality and impact of the work.
Creativity, adaptability, and composure when handling unfamiliar tasks or working without established processes.
A high level of discretion when handling confidential information concerning the CEO, artists, employees, partners, and the company.
Benefits
Social and health insurance, along with bonuses in accordance with company policy.
Hands-on experience in strategy, business operations, project management, and partner relations.
A comprehensive view of the music and entertainment industry, from production, distribution, and communications to artist development and fan community engagement.