Project Coordinator, MMusic (Fandom Community, Platform)

About the role
We are looking for a passionate, driven, and resourceful Project Coordinator with an entrepreneurial spirit and strong interest in the music & entertainment industry. In this role, you will support Project Leads in managing and executing initiatives across fan engagement, music business, and artist-related projects. You will work closely with talents, production, marketing, commercial, and operations teams to ensure seamless project delivery. Confidentiality and professionalism are critical to success in this position.
Responsibilities
Project Management Support
Assist Project Leads in managing day-to-day project tasks and workflows.
Participate in client meetings, take briefs, conduct research, and contribute to brainstorming sessions.
Collaborate with project managers to develop & manage detailed project plans, including scope, timelines, milestones, and resource allocation.
Business & Operations
Coordinate cross-functional activities across marketing, talent management, and commercial teams.
Monitor progress, track deliverables, and ensure timely execution of all assigned tasks.
Support in managing fan-business initiatives (fan engagement activities, merchandise, memberships, digital campaigns).
Communication & Coordination
Facilitate effective communication among internal teams, artists, and external stakeholders.
Maintain accurate and organized project documentation (meeting minutes, reports, proposals).
Provide regular project updates and reports to stakeholders, highlighting progress, risks, and key milestones.
Quality & Risk Management
Ensure project deliverables meet quality standards and brand guidelines.
Identify potential risks and propose mitigation strategies.
Assist in resolving project-related issues in collaboration with Project Leads and team members.