Senior Compensation and Benefits Specialist (Visa & Work Permit)

THE OPPORTUNITY
HR Department at VinUniversity is looking for an entrepreneurial-minded Senior Compensation and Benefits Specialist who is passionate about HR careers in a fast-changing international higher education environment.
The Senior Compensation and Benefits Specialist reports to the Human Resources Manager and serves as the specialist responsible for compensation and benefits matters for both expatriate and local employees, with a primary focus on expatriates. Key responsibilities include onboarding and offboarding, employment contracts, immigration processes (visas, work permits, and residence cards), insurance and benefits administration, personal income tax coordination, and related HR compliance, while also supporting HR operational excellence, employee experience programs, and key HR initiatives across the University.
Working closely with the Human Resources Manager, the role supports the development and implementation of compensation and benefits processes, policies, and engagement activities, while ensuring the effective delivery of high-quality, customer-focused HR services to the University
KEY ACCOUNTABILITIES
Expatriate HR Administration: Manage the full employee lifecycle administration for expatriate employees and visiting scholars.
• Maintain and manage accurate expatriate personnel records and HR documentation
• Coordinate onboarding processes for expatriate employees, ensuring a smooth transition into the university
• Manage offboarding procedures for expatriate employees, including documentation and compliance
• Prepare and administer labor contracts for expatriate employees
• Administer expatriate benefits programs, including benefit matrices and eligibility
• Manage social insurance matters for expatriates where applicable
• Coordinate health insurance enrollment, adjustments, and termination
• Prepare and manage service agreements for VIP cases and affiliate/visiting scholars
• Provide administrative support related to Personal Income Tax (PIT) for expatriates
Immigration & Work Authorization: Ensure compliance with Vietnamese immigration and labor regulations.
• Manage Work Permit applications and renewals
• Coordinate Visa and Temporary Residence Card (TRC) processes
• Ensure full compliance with regulatory requirements related to expatriate employment
HR Operations & Compliance: Support HR operational processes and ensure compliance with internal policies and labor regulations.
• Maintain proper HR compliance records and documentation
• Coordinate HR operational processes (such as performance cycle and employee pulse survey) and ccontribute to HR operational improvements and process standardization
• Prepare and maintain HR reports and workforce data to support HR operations, decision-making, and compliance requirements.
• Support HR transformation initiatives and continuous improvement efforts
Employee Engagement & Recognition Programs: Support employee experience initiatives across the university.
• Support employee appreciation and cultural activities and well-being programs.
• Participate in organizing activities that promote employee well-being and engagement
Perform other related duties and responsibilities as assigned by the HR Manager.
The responsibilities outlined above represent the primary scope of the role and are not exhaustive; the position is expected to contribute to the delivery of high-quality, customer-focused HR services while maintaining compliance with relevant regulations and university policies.