Assistant Finance & Admin Manager

- Provide operations support including but not limited to inventory planning, supplier sourcing, comparison of quotes, setting prices, customer order management, processing purchase and sales orders, and handling goods receiving functions, ensuring paperwork is filed properly.
- Prepare/Review payments, sales incentive computations and operations reports including OEM project management on a weekly and monthly basis.
- To ensure customers emails and group chat messages are replied promptly within the same day.
- To ensure daily sales and purchases are entered into the system daily and invoices sent to the customers daily.
- To ensure all deliveries to customers are made on time.
- Handle full set GL and financial analysis on a monthly basis.
- Manage the tax compliance and develop internal controls, policies and procedures.
- To handle corporate and admin matters, when necessary.
- To liaise with auditors, tax agents and government agencies, when necessary.
- Ensure completeness of billing documents, proper housekeeping and filing of all necessary financial records.
- Accounts closing
- Internal audit of all Vietnam branches including SOP, cash count, bank reconciliation, stocktake, credit control, check operations processes etc.
- Report to HQ finance and Andy
- Segregation of duties
- Hi integrity & independence
- Take charge weekly monthly reporting to drive operations and assist Andy closely on KHV & KHI.
- To ensure office premises including warehouse area are neat and tidy at all times. Maintain safety and security of office premises.
- To ensure stocktake is performed monthly and stocktake discrepancies are recorded in the accounts immediately.
- Ad-hoc due diligence and special projects, as and when required.