[Hanoi] Officer - Talent Acquisition (contract)

Purpose of Job / Job Summary
Responsible for providing operational and administrative support across key HR functions, focusing on the recruitment lifecycle. This role also assists in maintaining the HR Information System (HRIS), updating organizational charts, tracking headcount data, and supporting ISO compliance processes to ensure smooth day-to-day HR operations.
Key Responsibilities / Duties
1. Recruitment & Staffing:
• In charge of the full-cycle recruitment process, including job postings, resume screening, interviewing, and onboarding new employees.
• Assist with the onboarding process for new hires, including collecting required documents and coordinating first-day logistics.
• Collaborate with hiring managers to identify staffing needs and ensure recruitment efforts align with the company's goals and workforce planning.
• Maintain relationships with recruitment agencies and other external partners to ensure a smooth hiring process.
2. Organizational Chart Management:
• Maintain and update the company's organizational chart, reflecting any changes in positions, departments, or reporting lines.
• Collaborate with department heads and management to ensure the organizational structure is aligned with business objectives.
3. HR Information System (HRIS) Management:
• In charge of the company's HRIS, ensuring all employee data is accurate, up to date, and compliant with regulations.
• Conduct regular audits to ensure data integrity and optimize the HRIS for better data management and reporting.
• Provide support and training to HR staff on how to utilize the HRIS effectively.
4. ISO System Implementation:
• File and organize HR documents, especially recruitment-related documents systematically to ensure full compliance and accuracy with ISO quality standards and guidelines.
• Assist in preparing necessary paperwork and documentation for internal and external ISO audits.
5. Other Responsibilities:
• Support HR management in various strategic HR initiatives and projects/ events.
• Other tasks as required.