Receptionist Cum Admin Officer

Dentons LuatViet, as a member of Dentons, the world's largest law firm, boasts a global presence with over 12,550 lawyers across 165 locations in 81 countries. Established in the late 1990s, Dentons LuatViet has emerged as a prominent legal entity in Vietnam. With nearly 60 lawyers and professional staff operating from offices in Ho Chi Minh City and Hanoi, Dentons LuatViet uniquely combines global expertise with local insight to provide comprehensive legal counsel and business solutions tailored to the Vietnamese market.
Our primary focus at Dentons LuatViet is on delivering pragmatic and efficient legal solutions that address the diverse needs of our clients. Our commitment to exceptional service begins with a thorough understanding of our client's objectives, enabling us to devise tailored legal strategies informed by our extensive knowledge of local laws and Vietnamese culture.
Responsibilities
1. Reception task
- Welcome guests and guide them to the appropriate contact person accordingly and accurately.
- Answer incoming calls on multi-line switchboard, and route phone calls to the appropriate contact within the company.
- Receive, categorize, and deliver posts, documents, etc. to related department/staff. Record & check-up on sent-out posts as well as post-fee.
- Manage and schedule the use of meeting rooms in the office.
- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
2. Admin task
- Order and prepare payment for stationary/groceries purchase/ drinking water/coffee/ office rental/ office machine for office.
- Ensure office equipment and facilities (meeting rooms, photocopiers, electricity, water, internet, plants, etc.) are well-maintained and functioning properly.
- Register and prepare payment taxi cards, Grab services, Parking card, ect.
- Support HR's events: Engagement activities, year-end party, company trip, children- days, woman day and other activities.
- Book air ticket, apply visa, rent car, book hotel, and other services for employees when required.
- Coordinate the implementation of training programs for lawyers and related reports.
- Prepare reports on expenses and office budgets.
- Perform other tasks as assigned by management.