Executive Assistant to CEO & Board Secretary (Finance / Capital Market)

JOB PURPOSE
Dual-role responsible for maintaining corporate governance and Board secretarial compliance for both FiinGroup and FiinRatings, while actively assisting the CEO in market outreach, strategic partnerships, and business expansion across the Financial and Capital Markets.
KEY RESPONSIBILITIES
1. Board Secretary & Corporate Governance
Manage end-to-end secretarial duties for BOD and GMS meetings across both entities: agendas, meeting materials, drafting minutes, issuing resolutions, and tracking post-meeting execution.
Act as the official liaison between the Board of Directors, Executive Board, Shareholders, Investors, and Regulatory Authorities to ensure full statutory and corporate compliance.
Maintain, store, and manage all corporate governance documents and legal records of the Board.
2. Strategic Partnership & Outreach (CEO Office)
Proactively outreach, establish, and cultivate key strategic relationships (B2B, B2G, financial institutions, investment funds, and international organizations).
Support the CEO in evaluating, negotiating, and executing joint ventures, strategic alliances, and market expansion projects.
Prepare high-impact business proposals, pitch decks, executive speeches, and official correspondence for CEO's external engagements.
Coordinate high-level executive meetings, partner visits, and strategic corporate events.
3. Market Intelligence & Performance Tracking
Research and synthesize financial/capital market trends, competitor insights, and industry developments to advise executive decision-making.
Track, evaluate, and report progress on company-wide strategic initiatives and key performance indicators (KPIs).
Recommend operational improvements to enhance overall organizational efficiency.
JOB REQUIREMENTS
Education: Bachelor's degree or higher in Finance, Banking, Economics, Commercial Law, or related disciplines.
Experience:
1-3+ years of experience as Board Secretary, EA to CEO, or Business Development/Partnerships in Finance, Banking, Securities, Investment, or Capital Markets.
Proven experience handling corporate secretarial or governance duties across multi-entity corporate structures.
Network & Outreach: Strong networking capability with direct outreach skills targeting financial institutions, corporates, and partner ecosystems.
Knowledge & Skills:
Solid grasp of Enterprise Law, Securities Regulations, and Corporate Governance principles.
Strong financial/market analytical mindset and presentation skills.
Fluency in English (both spoken and written) for drafting legal/official documents and executive communication.
BENEFITS & COMPENSATION
Financial Package: Competitive monthly salary (negotiable) + 13th-month salary + performance-based annual & project bonuses + public holiday bonuses.
Healthcare & Insurance: Full statutory insurance (SI/HI/UI) + Premium Health Insurance (Bao Viet) for Senior level and above.
Leave & Flexibility: 14-16 days of paid annual leave + flexible working hours.
Allowances & Perks: Mobile phone, car parking, marriage allowance, and other company perks.