Legal & Audit Assistant

ROLE PURPOSE
Support the company's legal, compliance and internal audit activities by reviewing processes, procedures, documents and supporting records; identifying control gaps and operational risks; following up corrective actions; and providing practical legal support across stores, warehouses and the head office.
KEY RESPONSIBILITIES
1. Process, Procedure & Document Audits
• Review and test internal processes, standard operating procedures, documents and supporting records against approved requirements.
• Verify whether transactions and operational activities are properly authorised, documented and performed in accordance with company policies.
• Conduct scheduled and ad hoc checks at the head office, warehouses and stores, including sample-based document reviews and process walkthroughs.
2. Internal Controls & Risk Improvement
• Identify control gaps, procedural weaknesses, documentation issues and potential operational or compliance risks.
• Prepare clear audit observations, supporting evidence and practical recommendations for corrective or preventive action.
• Agree action plans with relevant departments, monitor due dates and follow up until findings are properly closed.
3. Compliance Monitoring & Reporting
• Monitor departmental compliance with approved policies, procedures, delegation of authority and document-retention requirements.
• Maintain audit working papers and trackers; prepare periodic findings reports and promptly escalate significant or recurring issues.
4. Legal Documents & Records
• Support the preparation, review and administration of standard contracts, agreements, letters, notices and other legal documents under guidance.
• Maintain organised contract registers, legal files, corporate records, audit evidence and key compliance correspondence.
• Research and summarise relevant legal or regulatory updates and ensure sensitive information is handled securely and confidentially.
5. Cross-functional Support
• Work with HR, Purchasing, Expansion, Construction, Operations, stores and warehouses to collect information and resolve findings.
• Support fact and document collection for inspections, claims, disputes or external advisers, and perform other legal, audit or internal-control tasks as assigned.