Recruitment Coordinator

About the Company
We are partnering with a global AI startup experiencing rapid hypergrowth (founded in 2025, now -500 employees across 25 markets). The company builds a unified AI platform that enables enterprises to deploy AI agents across multiple business functions, from operations to decisionmaking. With a strong focus on APAC, the company takes a localized, execution-driven approach, working directly with large enterprises to deploy AI solutions in real business environments.
Role Summary
We are looking for a highly organized and proactive Recruitment Coordinator to support our recruitment operations across APAC. In this role, you will primarily manage interview scheduling and coordination, ensuring a smooth and efficient interview process for both candidates and internal stakeholders.
This is an initial 2-month contract opportunity, with the possibility of extension based on performance.
Key Responsibilities:
Interview Scheduling: Coordinate and schedule interviews across APAC, managing multiple interview calendars, time zones, and availability.
Stakeholder Coordination: Work closely with recruiters, hiring managers, interviewers, and candidates to ensure timely and effective communication.
Schedule Management: Handle interview rescheduling, cancellations, and last-minute changes efficiently while minimizing disruptions.
Recruitment Reporting: Maintain accurate interview tracking records and prepare regular reports on interview scheduling progress and status.
Post-offer Administration: Support post-offer administrative tasks, including offer documentation, candidate follow-ups, and onboarding coordination where needed.
Requirements:
Previous experience in Recruitment Coordination, HR Coordination, Talent Acquisition, or a similar administrative coordination role.
Strong organizational and time-management skills, with the ability to manage multiple interview schedules simultaneously.
Excellent communication and stakeholder management skills.
Responsive, detail-oriented, and able to follow up proactively.
Good problem-solving skills and the ability to handle last-minute changes or unexpected situations. Comfortable coordinating across different APAC time zones.
Good command of English, both written and spoken.