Office Manager cum Executive Assistant

You Will:
Executive Assistant &
Leadership Support (50%):
Travel &
Logistics Management: Coordinate comprehensive business travel for the Board of Directors (BOD) and Leadership Team, including flight bookings, hotel accommodations, visa applications, airport transfers, and local transportation.
Executive Schedule &
Secretarial Support: Manage executive calendars, organize high-level meetings, prepare documentation/reports, and ensure seamless communication flow between leadership and internal/external stakeholders.
Guest &
Client Hospitality: Provide warm, professional hospitality and logistics support for visiting executive clients, business partners, guests, and expatriates.
Ad-hoc Executive Support: Proactively handle urgent requests and personal administrative tasks for the Leadership Team as required
Office Management &
Operations (50%):
Office Administration &
Facilities: Oversee general office operations, cleanliness, layout, asset management, and building maintenance across offices to ensure a safe, professional working environment.
Procurement &
Vendor Management: Manage office supplies, equipment, stationery, and vendor contracts (cleaning, security...) ensuring cost efficiency and service quality.
Government &
Compliance Paperwork: Work with relevant government authorities for administrative tasks (notarization, translation, legalization, certified copies) and track supplier contracts/renewals.
Employee Engagement &
Events: Partner with HR to coordinate company events, leadership visits, team-building activities, and employee engagement programs.
Our Ideal Candidates:
Fluent in Chinese OR Fluent in English
Bachelor's degree in Business Administration, Foreign Languages, Management, or related fields.
Minimum 3+ years of combined experience in Executive Support / Executive Assistant AND Office Administration / Management in professional corporate
Experience in organizations with 500-1,000 employees.
Strong organizational and coordination skills, capable of managing multi-site operations.
Excellent communication, problem-solving, and stakeholder management skills.
Proficient in Microsoft Office and general workplace technology.
Preferred:
Exceptionally proactive with a strong "can-do" mindset; highly adaptable, resourceful, and capable of working under high pressure.
Leadership/Team Lead experience is a plus, but a strong ownership mindset, maturity, and agility are essential.
Why Us?
Competitive salary
Salary at 100% during the probationary period
90% contribution of the gross salary to social insurance
20 days leave (12 days of annual leave and 8 days of sick leave)
Training will be offered
Full working equipment will be provided Annual Health Checkup
Activities: Birthday party, Employee engagement activities.